Microsoft Office 2007 Business Intelligence in Microsoft Office

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Microsoft Office 2007 Business Intelligence
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Figure 8-30 Windows Mobile 60 ActiveSync Files 3 Check OK on the File Synchronization dialog box 4 Click the green Sync icon on the Microsoft ActiveSync screen
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In Figure 8-30 we are configuring the automatic update of our cell phone files, realizing the files originate from our desktop computer The greatest benefit of this desktop-to-mobile synchronization methodology is that our original content is always on the desktop or laptop computer and all Microsoft Outlook contacts, calendar items, tasks, and files (such as our example Excel file) are simply replicated to the mobile cell phone! This is really quite important, since the mobile device may fail or be lost and we can easily replicate the original names, phone numbers, and all associated information to a replacement phone
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C h a p t e r 8 : O f f i c e , V i s i o , W i n d o w s M o b i l e , O f f i c e O n l i n e , S Q L S e r v e r, a n d V i r t u a l E a r t h
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Figure 8-31 Windows Mobile 60 open e-mail attachment XLSX file
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Figure 8-31 shows how we can receive our business intelligence spreadsheet as an e-mail attachment and view it on a Windows Mobile cell phone
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1 Click Start on the Windows Mobile Home screen, or click the E-Mail icon in
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the recently used applications toolbar at the top of the screen 2 Click the e-mail attachment 3 Choose Open from the Windows Mobile 60 menu In Figure 8-31 you see how a truly mobile workforce can be live connected to a Microsoft Office environment that can stream business intelligence content to us around the clock, around the world The resulting connection to reports, charts, and Key Performance Indicators allows a mobile workforce to be in the know about business developments and alerts that are increasingly needed with modern global organizations
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SharePoint Alerts of Spreadsheet Changes to a Smartphone
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The logical continuation of the mobile BI story is with the synchronization of our Excel 2007 spreadsheet content with our Windows Mobile 60 Smartphone
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Microsoft Office 2007 Business Intelligence
SharePoint 2007 can be configured to automatically send e-mail notifications of SharePoint library content changes to designated users This does not result in an automatic update of the spreadsheet that we ve copied to the Smartphone, but it does keep us apprised of changes to the original spreadsheet that in a best-practices scenario is located on a central SharePoint server As a mobile phone user, you can either copy the new spreadsheet to your Smartphone or receive it as an e-mail attachment on your Smartphone In either case you re able to keep up to date with organizational Excel business intelligence workbooks that are being used by colleagues around the world in a collaborative SharePoint environment Figure 8-32 shows how to start the process of SharePoint 2007 configuration, to enable SharePoint alerts of changes to Excel spreadsheets
1 Click Outgoing E-Mail Settings on the SharePoint Central Administration screen 2 Click Configure Outgoing E-Mail Settings on the SharePoint configuration screen
Figure 8-32 SharePoint 2007 outgoing e-mail configuration
C h a p t e r 8 : O f f i c e , V i s i o , W i n d o w s M o b i l e , O f f i c e O n l i n e , S Q L S e r v e r, a n d V i r t u a l E a r t h
In Figure 8-32, the SharePoint server Central Administration screen is used to enable outgoing e-mail alerts from the SharePoint server itself Note this is normally the job of a SharePoint administrator, but we re including it in this SharePoint alert discussion to show a complete picture of the server-based settings that will result in automatic notifications to mobile phone users Figure 8-33 shows the options available on the final SharePoint Central Administration screen for enabling e-mail alerts
1 Enter the organization s SMTP server in the Outbound SMTP Server text box 2 Enter appropriate From and Reply-To e-mail addresses 3 Click OK
In Figure 8-33 you see an example of the e-mail server information that SharePoint will use to send alerts through an Exchange E-Mail Server A complete discussion of this SharePoint configuration is beyond the brief treatment of the subject in this
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