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Using the Ribbon Menu for More Advanced Formatting
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Our working example PivotTable is looking pretty good now, but it s worth exploring the top-level Ribbon menu context tabs to add some further structure and color This is a fairly important point many people that work with Business Intelligence tools stop at a functional point of design and never finish the qualitative aspects of the presentation Office 2007 gives us the ability to create professionallooking PivotTables, so why not go the extra distance which in this case may make the difference in how the customer perceives the overall value of the phone plan
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If you find yourself looking at a functional PivotTable and simply don t have any creative ideas about how to improve something that frankly already works take a step back and look through the top-level Ribbon menu Microsoft has put a lot of effort into providing tools that can take everyday work to a professional level, and you may find they are more usable than you first thought In fact, some people would say the new Excel 2007 formatting tools allow all business people to create polished PivotTables so that everyone can produce great-looking Business Intelligence presentations For more information, see the sidebar Business Intelligence Presentations
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Here are some good rules to remember for Business Intelligence Presentations: Make the presentation easy to see at a glance This allows people to get an immediate idea of what we re trying to show with Business Intelligence data; so don t put too much information on the screen at once First impressions are important Arrange the data elements to tell a story in a top-down, left-to-right manner This allows people to use their familiar skills of reading to explore the data in a Business Intelligence presentation Realize the top-left information should start a story that can be followed in a logical manner across the screen Titles and header labels should stand out and should tell people what they re looking at So even though someone may be familiar with the data in the context of their business, they should not have to guess at the meaning of rows and columns of data, highlighted elements, and totals Use a consistent color scheme throughout the presentation People expect color today in Business Intelligence, and it is often used to convey a meaning of its own or to highlight data elements But don t use such a variety of colors that it looks confusing or jumbled Also, use colors such as Green-Yellow-Red carefully, since they carry connotations of GoodWarning-Bad that we carry over from real life Use your corporate colors or those from the customer s web site and perhaps a business logo if appropriate People like to see themselves in the data presentation, and it helps deliver the message of data that becomes a compelling Business Intelligence story
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C h a p t e r 2 : P i v o t Ta b l e s , P i v o t C h a r t s , a n d C o n d i t i o n a l F o r m a t t i n g
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In Figure 2-22, we re looking at the PivotTable Options dialog box Most of the choices here are not significant to our working PivotTable although on the Layout & Format tab it can be helpful to uncheck the Autofit Column Widths On Update checkbox, which will prevent PivotTable Column widths from arbitrarily changing as we apply different formats to various elements
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1 Click the Options icon in the PivotTable menu group, on the Ribbon menu
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Options tab 2 Uncheck the Autofit Column Widths On Update checkbox
Figure 2-22 PivotTable, uncheck Autofit Column Widths On Update
Microsoft Office 2007 Business Intelligence
The Display tab includes several options worth knowing about to control the dynamic nature of the PivotTable interaction with those with whom we share it: If you do not want to allow users to click the PivotTable plus/minus controls for collapsing the data display, you can uncheck the Show Expand/Collapse Buttons checkbox If you do not want to allow users to click the PivotTable row drop-down arrows for data ltering, you can uncheck the Display Field Captions And Filter Drop Downs checkbox If you want to allow users to rearrange rows and columns in an Excel 2003 manner by dragging and dropping within the actual PivotTable rows and columns (instead of using the PivotTable Field List pane) row-column-value areas, you can check the Classic PivotTable Layout checkbox
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