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Microsoft Office 2007 Business Intelligence
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Excel Get External Data Text Import Wizard, final Import Data
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And as Figure 4-5 shows, we have data to work with in Excel by simply clicking OK in the Import Data dialog box! This is significant because so many people are comfortable with analyzing and formatting data in an Excel spreadsheet Excel 2007 can hold a million rows of data, so we re likely to see a lot more of this Excel extraction, transformation, and loading of data, since it s available to us in Office 2007 If we save the Excel spreadsheet and reopen it as shown in Figure 4-6, we will see the Security Alert warning dialog box that tells us the spreadsheet has a link to external data This is a good safeguard, since anyone could send us a spreadsheet that is ready to connect to outside data (that we might not be aware of) and Microsoft realizes that external data import should not be allowed without asking the user for permission
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1 Click the Enable This Content option button 2 Click OK to allow the data connection
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4: Excel and External Data: Files, Databases, Cubes, and Data from the Internet
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Note that in Figure 4-6, clicking to Enable This Content in the dialog box does not actually import any data; it just enables the previously configured text import data connection so that we can subsequently import more text data Be aware that a malicious spreadsheet could contain a data connection that is configured to automatically import data if the user chooses to enable this content, so you should be careful to only allow external data that you have personally created, or that come from someone you know or work with (and you know the reason for the data import!)
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Of ce 2007 Trusted Locations
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In Figure 4-6 we could have clicked the Open The Trust Center link at the bottomleft corner of the Security Alert Data Connection warning dialog box, which would
Microsoft Office 2007 Business Intelligence
Figure 4-7
Microsoft Office Trusted Location configuration
display the screen shown in Figure 4-7 For the purposes of this chapter we won t explore all Trust Center options, but it s worth understanding that we can designate Microsoft Office Trusted Locations as we see in Figure 4-7
1 Click the Trusted Locations menu choice in the left pane of options 2 Click the checkbox for Allow Trusted Locations On My Network
(not recommended) 3 Click the Add New Location button 4 Browse to the known network or file location for trusted data files, and click OK 5 Check the checkbox for Subfolders of this location are also trusted, and click OK The procedure outlined with Figure 4-7 can actually be pretty helpful in a company setting If your company has text file exports that are regularly saved
4: Excel and External Data: Files, Databases, Cubes, and Data from the Internet
to a network location (perhaps on a public drive or folder), you can connect Excel 2007 to those text files and work with the data If this is done on a regular basis, it makes sense to designate the source of the text files as a trusted location whereby you won t get the Security Alert Data Connection warning dialog box when re-opening Excel workbooks with connections to the trusted location Our next step of working with data that we ve imported into Excel is pretty mundane: actually cleaning up miscellaneous items on a cell-by-cell basis as shown in Figure 4-8, where we cut and paste a DATE field into the correct column for dates Admittedly this is not an optimal situation, but real-world data is not optimal either, and at some point we need to decide to finish our work with some manual cleanup! In truth this is one reason people import data into Excel because it s easy to look it over and clean up miscellaneous items
Figure 4-8
Excel cut and paste manual data cleanup
Microsoft Office 2007 Business Intelligence
Importing Additional Text Data: Concatenation
The next step in our text import process gets interesting again; as shown in Figure 4-9, we can import an additional text file and add it onto the data already imported This is actually known as concatenating data, because we re adding the new data onto the end of the previous data The benefit of this will be a solid set of data in Excel that can be sorted and formatted as one big list or Excel table
1 Scroll down to the first empty row, and click the first column blank cell 2 Click the Get External Data icon on the Ribbon menu Data tab, to the left of
the Connections group of options 3 Click the From Text icon on the submenu for Get External Data 4 Browse to the desired text file, and click Import
Figure 4-9
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