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Sometimes you will want to send or receive a message that is accompanied by other files: pictures, word-processed documents, sound, or movie files Creating attachments is like clipping newspaper stories and baby pictures to a letter If you are editing or otherwise working on the item you want to attach, make sure that you save the latest version before you proceed After that, click New to open the new Message window, and use one of the following attachment procedures
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DRAG A FILE TO A MESSAGE
other documents) to your e-mail by typing them into the message body or by copying and pasting them Outlook creates a live link, which it turns into blue, underlined text when you type or paste any kind of Internet protocol (http://, mailto:, wwwsomethingcom:), regardless what
mail format you use Only HTML, however, will make a live link out of an e-mail address: something@something com Also, only in HTML can you substitute different text for the actual Uniform Resource Locator (URL) or e-mail address and still retain the link by dragging to select the hyperlink and typing something different In addition to typing the hyperlink address, you can also click the Insert tab and click Hyperlink in the Links group Then find the location of the link in an existing file or Web page, a place in a document, a new document, or an e-mail address and click OK
Find the file to be attached by using My Computer or Windows Explorer, and drag it to the message
INSERT A FILE
When you attach a file to an e-mail message, it can either be attached as a file or entered as text into the body of the message In some cases, it may be attached as a hyperlink The attached file and its commands are identified with a paper clip icon
1 To display the Insert File dialog box:
Click the Insert tab, and then click Attach File in the Include group
Or
In the Message tab, click the Attach File icon in the Include group
2 The Insert File dialog box appears Find and select the file to be attached Then:
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Click Insert to insert the file as an attachment If the e-mail format is HTML or plain
text, it will be attached in a field labeled Attached beneath the Subject field If the format is Rich Text Format, the file attachment will be in the body of the message
Attachment identified for HTML or plain text format
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Click the Insert down arrow, and choose between inserting the file as an attachment
and inserting it as text in the body of the message If you choose Insert As Text, the file is entered as text in the message The file content of certain file types, such as txt, doc, and eml, and the source code of others, such as HTML or HTA (HTML Application), will become part of the message Everything else pictures, sound, and movie will generate nonsense characters in the message body
Attachment identified for Rich Text Format
Click Insert As Hyperlink to insert the selected file as a hyperlink (This option is
not always available from the Attach File command)
3 Complete and send the e-mail message
EMBED A PICTURE INTO A MESSAGE
Though any kind of file you save on your computer or on a disk can be sent by following the previous steps, you have the added option of placing pictures (gif, jpg, bmp, tif, and so on) right into the message body
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Click in the message body to set the insertion point Click the Insert tab, and click Picture in the Illustrations group The Insert Picture dialog box appears, as shown in Figure 12-6
Find the picture file you want, and click Insert
Figure 12-6: You can insert a picture or a link to it using the Insert Picture dialog box
Microsoft Of ce 2007 QuickSteps Creating and Know Your PC PC QuickSteps Getting to Sending E-mail
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From the submenu:
Click Insert to embed the picture in the message You can then drag it to size it
correctly for your message or right-click to display the Format Picture dialog box and edit the photo
NOTE
If you link a picture to your message rather than embed it, you will need to either send the picture with the document or store the picture in a shared network folder available to the message recipient Otherwise, your e-mail will be seen with a red X where the photo should be
If you are on a Microsoft Exchange Server network, you can even insert voting options that the recipient has only to click for a response To do this, create a message, click the Options tab, and click the Use Voting Buttons down arrow in the Tracking group Select the kind of reply you need or click Custom to type new options separated by semicolons (;) in the Use Voting Buttons text box
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