Fill in the To and Cc fields (if you are sending the in Microsoft Office

Encode Code 39 Full ASCII in Microsoft Office Fill in the To and Cc fields (if you are sending the

document to multiple recipients), add anything you want to the body of the message, and click Send Your e-mail message with the document attached is sent

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Microsoft Of ce 2007 QuickSteps Printing, Using Mail Merge, and Graphics PC QuickSteps Getting to Know Your PC

You cannot use the Mail Merge feature unless a document is open, although it can be a blank document

You can compose the static text in a document first and then insert the merge fields, or you can compose the static text and insert the merge fields as you go You cannot insert merge fields into a main document until you have created the data source and associated it with your main document To create a merge document:

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Word also allows you to take a list other than a mailing list a parts list, for example and merge it with a document to create a catalog or directory

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Step By Step Mail Merge Wizard The Mail Merge task pane is displayed, as shown in Figure 14-8

Microsoft Of ce 2007 QuickSteps QuickSteps Mail Merge, and Graphics PC Printing, UsingGetting to Know Your PC

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3 In the Select Document Type area, select one of the following options:

Letters are form letters designed to be sent to multiple people E-mail Messages are form letters designed to be sent to multiple people via e-mail Envelopes are envelopes addressed to multiple people Labels are labels addressed to multiple people Directory is a collection of information regarding multiple items, such as a mailing

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4 Click Next: Starting Document at the bottom of the task pane 5 In the Select Starting Document area, select one of the following options:

A name and address list is a data source A data source has two parts: fields and records A field is a category of information For example, in a mailing list, First Name, Last Name, and Street Address are examples of fields A record is a set of fields for an individual For example, in a mailing list, the record for John Doe would include all the relevant fields for this individual his first and last name, street address, city, state, and ZIP code To set up a name and address list:

1 Follow steps 1 6 in the previous section, Begin a Mail Merge 2 Click Next: Select Recipients at the bottom of the task pane In the Select Recipients

List dialog box appears, as shown in Figure 14-9

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Microsoft Of ce 2007 QuickSteps Printing, Using Mail Merge, and Graphics PC QuickSteps Getting to Know Your PC

Enter the information for the first record in the fields you want to use You may want to delete some of the columns or reorder them to facilitate entering data Click Customize Columns to do that Press TAB to move to the next field, or press SHIFT-TAB to move back to the previous field When you have completed all the fields you want for the first record, click New Entry and provide information for the second record Repeat steps 4 and 5 until you have added all the records you want to your list When you are done, click OK A Save Address List dialog box appears Type a file name for the list, select the folder on your computer where you want to save it, and click Save The Mail Merge Recipients dialog box appears, as shown in Figure 14-10 Clear the checkboxes next to the recipients you do not want to include in the list To make further changes to the name list, select the file name in the Data Source list box, and click Edit Click OK when finished See the following section, Create a Merge Document

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