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1 Select the cell or cells that contain a partial
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series (See the Selecting Cells and Ranges QuickSteps later in this chapter for more information on selecting more than one cell)
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Click the cell and type new data The original data is deleted and replaced by your new characters
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CANCEL CELL EDITING
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2 Point to the fill handle in the lower-right corner of
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the last cell The pointer turns into a cross
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Before you complete a cell entry, you can revert back to your original data by pressing ESC or clicking Cancel on the Formula bar
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3 Drag the handle in the
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direction you want until you ve reached the last cell in the range to complete the series
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Remove Cell Contents
You can easily delete cell contents, move them to other cells, or clear selective attributes of a cell
Or
1 Select the partial series, and continue the
selection to as many contiguous cells as you want In the Home tab Editing group, click the Fill down arrow, and click Series
To undo a data-removal action, even if you have performed several actions since removing the data, click Undo on the Quick Access toolbar next to the Office button (or press CTRL-Z) for the most recent action For earlier actions, continue clicking Undo to work your way back; or click the down arrow next to the button, and choose the action from the drop-down list
2 Verify the series parameters are what you want
(see Figure 5-6), and click OK REMOVE THE FILL HANDLE
To hide the fill handle and disable AutoFill:
1 Click the Office button, click Excel Options, and
click the Advanced option
2 Under Editing Options, click Enable Fill Handle
And Cell Drag And Drop to remove the check mark Continued Figure 5-6: You can fine-tune how you want a series to continue
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Microsoft Of ce 2007 QuickSteps Entering and Editing Data PC QuickSteps Getting to Know Your PC
UICKSTEPS
ADDING DATA QUICKLY
ENTER DATA FROM A LIST Previously entered data in a column is available to be selected from a list and entered with a click (Continued)
DELETE DATA
Remove all contents (but not formatting) from a cell by selecting it and pressing DELETE You can delete the contents of more than one cell by selecting the cells or range and pressing DELETE (See the Selecting Cells and Ranges QuickSteps for more information on selecting various configurations)
MOVE DATA
1 Right-click a cell in a column of data 2 Select Pick From Drop-Down List
from the context menu, and then click the data you want to enter in the cell
Cell contents can be removed from one location and placed in another location of equal size Select the cell or range you want to move Then:
Place the pointer on any edge of the selection, except the lower-right corner, until it turns into a cross with arrowhead tips Drag the cell or range to the new location
CAUTION
If you use the Delete button in the Home tab Cells group, you delete the selected cells contents and the cells themselves from the worksheet See 6 for more information on deleting cells
Or
On the Home tab Clipboard group, click Cut Select the new location, and click Paste in the Clipboard group (See Copy and Paste Data and Use Paste Special later in this chapter for more information on pasting options)
To select larger numbers of adjacent cells, rows, or columns, click the first item in the group, and then press
SHIFT while clicking the last item in the group
REMOVE SELECTED CELL CONTENTS
A cell can contain several components, including:
Formats Consisting of number formats, conditional formats (formats that display if certain conditions apply), and borders
Contents Comments
Consisting of formulas and data Consisting of notes you attach to a cell
1 Choose which cell components you want to clear by selecting the cell or cells 2 On the Home tab Editing group, click the Clear button, and click the applicable item
from the menu (Clicking Clear Contents performs the same action as pressing delete)
9 10
Microsoft Of ce 2007 QuickSteps PC QuickSteps
Entering and Editing PC Getting to Know Your Data
121 121
UICKSTEPS
SELECTING CELLS AND RANGES
The key to many actions in Excel is the ability to select cells in various configurations and use them to perform calculations You can select a single cell, nonadjacent cells, and adjacent cells (or ranges) SELECT A SINGLE CELL Select a cell by clicking it, or move to a cell using the arrow keys or by completing an entry in a cell above or to the left SELECT NONADJACENT CELLS Select a cell and then press CTRL while clicking the other cells you want to select
Copy and Paste Data
Data you ve already entered on a worksheet can be copied to the same or other worksheets, or even to other Windows applications You first copy the data to the Windows Clipboard, where it is temporarily stored After selecting a destination for the data, you paste it into the cell or cells You can copy all the data in a cell or only part of it
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