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FORMATTING COMMENTS
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To Move, point at the wide border surrounding the comment When the pointer becomes a cross with arrowhead tips, drag the comment to where you want it
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COPY A COMMENT
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You can apply several formatting techniques to comments, including changing text, borders, and color These and other attributes are changed using the Format Comment dialog box, available after a comment is opened for editing (see Edit a Comment )
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1 Select the cell that contains the comment you want to copy 2 In the Home tab Clipboard group, click Copy
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Or Right-click the cell, and click Copy Or Press CTRL-C In all cases, the cell is surrounded by a flashing border
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CHANGE THE APPEARANCE OF COMMENT TEXT
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1 To change the formatting of existing text, select
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the text first If you do not select existing text, only new text you type will show the changes after you
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3 Select the cells to which you want the comment copied Then, in the Clipboard group,
click the Paste down arrow, and click Paste Special In the Paste Special dialog box, under Paste, click Comments, and then click OK
make them
2 Right-click the interior of the comment, and
click Format Comment Make and preview the changes you want in the Font tab, and click OK Alternatively, in the Home tab Font group, click the applicable control to change the font, size, and styling (see Change Fonts later in this chapter) Continued
4 Repeat step 3 to paste the comment into other cells When finished, press ESC to
remove the flashing border
134 134
Microsoft Of ce 2007 QuickSteps Formatting a Worksheet PC QuickSteps Getting to Know Your PC
UICKSTEPS
FORMATTING COMMENTS
(Continued) CHANGE A COMMENT S COLOR AND BORDER
Apply Formatting
Formatting gives life to a worksheet, transforming a rather dull collection of text and numbers into pleasing colors, shades, and variations in size and effects that bring attention to points you are trying to emphasize You can apply or create themes (consistent use of color, fonts, and graphics effects) to give your worksheets a coordinated appearance If you want more control, you can apply styles (consistent formatting parameters applicable to specific worksheet objects) and direct formatting (use of ribbon buttons and dialog boxes) to cells and text (See the Understanding Excel Formatting QuickFacts for more information on these formatting types) In addition, you can transfer formatting attributes from one cell to others
1 Right-click the border of the comment, and click
Format Comment
2 In the Format Comment dialog box, click the
Colors And Lines tab
3 Click the Fill Color down arrow to
open the gallery Click the new color you want (see Change Themed Colors later in this chapter for information on color options)
4 In the Line area, change the
attributes that control the comment s border Click OK when finished
QUICKFACTS
UNDERSTANDING EXCEL FORMATTING
There are a plethora of ways you can change the appearance of text and worksheet elements Without having a sense of the method behind the madness, it s easy to become confused and frustrated when attempting to enhance your work Excel (as well as Microsoft Word and Microsoft PowerPoint) operate on a hierarchy of formatting assistance (see Figure 6-3) The higher a formatting feature is on the stack, the broader and more automatic are its effects; the lower on the stack, the more user intervention is required, although you will have more control over the granularity of any given feature Continued Figure 6-3: Excel provides three levels of formatting assistance
Unlimited formatting options, non-automatic, consistency dependent on user Several formatting options, automatic to specified cells, consistency limited to styled cells Few formatting options, automatic, fullworkbook consistency
7 8 9 10
Microsoft Of ce 2007 QuickSteps Getting to Know Your PC Formatting a Worksheet PC QuickSteps
135 135
QUICKFACTS
UNDERSTANDING EXCEL FORMATTING (Continued)
Apply Themes
Themes are the most hands-off way to add a coordinated look and feel to a worksheet Built-in themes control the formatting of themed elements, such as the color of table headers and rows and the font used in chart text In addition, you can change themes and modify themed elements (colors, fonts, and graphic effects)
CHANGE THE CURRENT THEME
Themes are at the top of the formatting heap
Themes provide an efficiently lazy way to apply
professionally designed color, font, and graphic elements to a workbook Each theme (with names like Office, Currency, and Solstice) includes twelve colors (four text colors, six accent colors, and two hyperlink colors), along with six shades of each primary theme color Theme fonts are classified for headings and the body text (the default workbook theme is Office, which is where the new Calibri font that you see in new workbooks comes from) When you switch themes, all theme-affected
By default, Excel applies the Office theme to new workbooks You can easily view the effects from the other built-in themes and change to the one you prefer
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