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Absolute cell references are typically used when you want to copy the values of cells and are not interested in applying their formulas to other cells, such as in a summary or report where the relative references would be meaningless Though you can apply absolute reference syntax to each cell reference, a faster way is to open the Paste Smart tag that displays next to the destination cells, and choose Values Only from the drop-down list See Copy Formulas later in the chapter for more Figure 7-2: You can easily name cells and add descriptive information
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3 Type a name for the cell or range (see the Caution on the previous page for naming rules) 4 Click the Scope down arrow, and select whether the name applies to the entire
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information on copying and pasting formulas
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5 If desired, type a comment that more fully explains the meaning of the named cells
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Comments can be upwards of 1,000 characters and will appear as a ScreenTip when the name is used in formulas and functions
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QUICKFACTS
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USING CELL REFERENCE OPERATORS
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Cell reference operators (colons, commas, and spaces used in an address, such as E5:E10 E16:E17,E12) provide the syntax for referencing cell ranges, unions, and intersections
6 If you want to modify the cell or cells to be named, click the Refers To text box, and type
the reference (starting with the equal (=) sign), or reselect the cells from the worksheet
7 Click OK when finished
Go to a Named Cell
Named cells are quickly found and selected for you
REFERENCE A RANGE A range defines a block of cells Type a colon (:) between the upper-
Click the Name Box down arrow to open the drop-down list, and click the named cell or range you want to go to
leftmost cell and the lower-rightmost cell (for example, B5:C8) Continued
Or
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QUICKFACTS
USING CELL REFERENCE OPERATORS (Continued)
REFERENCE A UNION A union joins multiple cell references Type a comma (,) between separate cell references (for example, B5,B7,C6) REFERENCE AN INTERSECTION An intersection is the overlapping, or common, cells in two ranges Type a space (press the SPACEBAR) between two range-cell references (for example, B5:B8 B7:C7) B7 is the common cell
In the Home tab Editing group, click Find & Select | Go To In the Go To dialog box, double-click the named cell or range you want to go to
If a cell or range name is longer than what can be displayed in the Name Box, increase the width of the Name box by dragging the circle in the arc forming its right boundary to the right
To quickly open the Name Manager, press CTRL-F3 or add the Name Manager icon to the Quick Access toolbar ( 1 describes how to add tools to the Quick Access toolbar)
Build Formulas
Excel provides several concessions for users who are transitioning to Excel from Lotus 1-2-3 For example, when creating a formula, you can type a plus sign (+) instead of the equal sign to denote a formula Excel will change the plus sign to an equal sign if a number follows it, or Excel will add the equal sign to a plus sign that is followed by a cell reference In any case, be sure not to type a leading space before either the plus or the equal sign, as the characters that follow will be interpreted as text instead of as a formula To enable Lotus transitioning, click the Office button, click Excel Options, and click the Advanced option Under Lotus Compatibility Settings, click Transition Formula Entry, and click OK
Formulas are mathematical equations that combine values and cell references with operators to calculate a result Values are actual numbers or logical values, such as True and False, or the contents of cells that contain numbers or logical values Cell references point to cells whose values are to be used, for example, E5:E10, E12, and MonthlyTot Operators, such as + (add), > (greater than), and ^ (use an exponent), tell Excel what type of calculation to perform or logical comparison to apply Prebuilt formulas, or functions, that return a value also can be used in formulas (Functions are described later in this chapter)
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