ADD TO THE QUICK ACCESS TOOLBAR in Microsoft Office

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ADD TO THE QUICK ACCESS TOOLBAR
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You can add a command to the Quick Access toolbar from the ribbon by right-clicking the button and choosing Add To Quick Access Toolbar
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The Quick Access toolbar contains the commands most commonly used The default tools are Save, Undo, and Redo You can add additional commands to it that you personally prefer:
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In Word, to change keyboard shortcuts for a specific
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1 Click the Office button and click the applicable Options button, such as Word Options 2 Click the Customize option and, if in Word, you will see the dialog box shown in
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3 Open the drop-down list box on the left and select the type of command you want from
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command, click Customize opposite Keyboard Shortcuts in the Customize option of the Word Options dialog box Under Categories select the command source you want, and then click the appropriate Commands Under Current Keys, you ll see the shortcut key currently in use
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4 In the left-most list box, find and click the command you want to add to the toolbar, and
then click Add to move its name to the right list box Repeat this for all the commands you want in the toolbar
5 Click OK when you are finished
Change or add the shortcut key by pressing it while the insertion point is in the Press New Shortcut Key text box Click Close when you re through
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MOVE THE QUICK ACCESS TOOLBAR
To move the Quick Access toolbar beneath the ribbon, right-click the Quick Access toolbar and click Show Quick Access Toolbar Below The Ribbon
Show or Hide ScreenTips
When you hold your pointer over a command or tool, a screen tip is displayed The tip may be just the name of the tool or command, or it may be enhanced with a small description You can hide the tips, or cause them to be enhanced or not:
4 5 6 7
Figure 1-4: You can customize the Quick Access toolbar by adding and removing commands for easy and quick access using the Options, such as these for Word
1 Click the Office button in Word, Excel, or PowerPoint and click the Options button,
such as Word Options
2 Click the Popular option 3 Open the ScreenTip Style drop-down list and choose the option you want 4 Click OK to finalize the choice
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UICKSTEPS
CHANGING THE SCREEN COLOR
You can change the background color of the Office program screen, which is by default set to blue, to be black or silver
Add Identifying Information
You can add identifying information to a document to make it easier to organize and find information during searches, especially in a shared environment In Word, Excel, and PowerPoint (Outlook doesn t have this capability):
1 Click the Office button in Word, Excel, or
PowerPoint and click the Options button, such as Word Options
1 Click the Office button, click Prepare on the left, and click Properties in the right
pane A Document Properties panel containing standard identifiers displays under the ribbon, as shown for Word in Figure 1-5
2 Click the Popular tab
2 Type identifying information, such as Title, Subject, and Keywords (words or phrases
that are associated with the document)
3 Click the Color Scheme down arrow and click the
color you want
3 To view more information about the document, click the Document Properties down
arrow in the panel s title bar, and click Advanced Properties Review each tab in the Properties dialog box to see the information available and make any changes or additions Close the Properties dialog box when finished
4 Click OK to save the change
4 When finished with the Document Properties panel, click the X at the right end of the
panel s title bar to close it
Blue Silver Black
Figure 1-5: A Document Properties panel displays beneath the ribbon, allowing you to more easily locate a document using search tools if you add identifying data
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UICKSTEPS
SETTING PREFERENCES
Setting preferences allows you to adapt your Office program to your needs and inclinations The Word, Excel,
or PowerPoint Options dialog box provides access to these settings Click the Office button, and then click the Options button, such as Word Options SELECT DISPLAY ELEMENTS TO SHOW (WORD ONLY) Click the Display option, as shown in Figure 1-6:
Click the Page Display Options that you want
to display
Click the formatting marks you want to see Show
All Formatting Marks is a good choice
Click the Printing Options you want
SET GENERAL POPULAR OPTIONS
Figure 1-6: The Display options in the Word Options dialog box provides page display, formatting, and printing preferences
1 Click the Popular options (see Figure 1-7 for
Word s popular options The options will differ from program to program):
Review and select (checkmark) the options
that are correct for your situation Earlier in this chapter, you saw how to disable the mini toolbar, show and hide screen tips, and change the color scheme of the Word window If you are unsure about other options, keep the default and see how well those settings work for you
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