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Microsoft Of ce 2007 QuickSteps Using PC PC QuickSteps Getting to Know Your Formulas and Functions
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You do not need to type the closing parenthesis; Excel will add it for you when you complete the entry However, it is good practice to include a closing parenthesis for each opening parenthesis This is especially true if you use complex, nested functions that include other functions as arguments (You may nest up to 64 levels!)
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In addition, you can search for and choose functions from Excel s library of built-in functions
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TYPE A FUNCTION
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To type a function in a cell on the worksheet:
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1 Select a blank cell, and type an equal sign (=) The
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equal sign displays in the cell and the Formula bar
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2 Start typing the function name, such as AVERAGE,
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MAX, or PMT As you start typing, functions with related spellings are displayed Click any to see a description of the function
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3 Double-click the function you want The function
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name and open parenthesis are entered for you Excel displays a ScreenTip showing arguments and proper syntax for the function
4 Depending on the function, for each argument you
need to do none, one, or both of the following:
Type the argument Select a cell reference
5 Type a comma to separate arguments, and repeat steps 4 and 5 as necessary 6 Type a closing parenthesis, and press ENTER or click Enter on
the Formula bar to complete the entry A value will be returned (If a #code is displayed in the cell or a message box displays indicating you made an error, see Find and Correct Errors later in this chapter)
NOTE
You can create your own functions using Excel s built-in programming language, VBA (Visual Basic for Applications) Using VBA to programmatically customize Excel is beyond the scope of this book
INSERT A FUNCTION
You can find the function you want by using the Insert Function tool or by using the function category buttons on the ribbon
8 9 10
Microsoft Of ce 2007PC QuickStepsUsing Formulas and Functions QuickSteps Getting to Know Your PC
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In either case, Excel helps you enter arguments for the function you choose
1 Select a blank cell In the Formulas tab Function Library group, click the relevant
function category button, and scroll to the function you want Click the function and skip to step 5 to view its arguments Or
Click Insert Function in the Function Library group or its button on the Formula bar or press SHIFT-F3 The Insert Function dialog box appears, as shown in Figure 7-13 and click Go A list of recommended functions is displayed in the Select A Function list box Or Open the Select A Category drop-down list, and select a category
2 Type a brief description of what you want to do in the Search For A Function text box,
3 Click the function you want from the Select A Function list box Its arguments and
Figure 7-13: You can search for and select functions from Excel s extensive library in the Insert Function dialog box
syntax are shown, as well as a description of what the function returns
4 If you need more assistance with the function, click Help On This Function A Help
topic provides details on the function and an example of how it s used
5 Click OK to open the Function Arguments dialog box, shown in Figure 7-14 The
function s arguments are listed in order at the top of the dialog box, and the beginning of the function displays in the cell and in the Formula bar
Using the AutoSum technique, you can apply other
common functions to adjacent cells, such as averaging and getting a count Click the AutoSum down arrow, and click the function you want; or click More Functions to open the
Insert Function dialog box and access the full function library Figure 7-14: Type or click cell references to enter argument values
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Microsoft Of ce 2007 QuickSteps Using PC PC QuickSteps Getting to Know Your Formulas and Functions
NOTE
The AutoSum button in the Function Library group can look different depending on whether the Excel window is maximized or sized smaller This is true of most groups on the ribbon that is, the width of the program window affects whether groups and their buttons/tools are fully displayed on the ribbon or condensed into a single button with an associated menu
6 Enter values for the arguments by typing or clicking cell references Click the Collapse
Dialog button to shrink the dialog box so that you can see more of the worksheet The formula on the worksheet is built as you enter each argument
7 Click OK to complete the entry
Enter a Sum in Columns or Rows Quickly
AutoSum uses the SUM function to add contiguous numbers quickly
1 Select a blank cell below a column or to the right of a row of numbers 2 In the Formulas tab Function Library group, click AutoSum The cells Excel thinks
you want to sum above or to the left of the blank cell are enclosed in a border, and the formula is displayed in the cell and in the Formula bar
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