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Use the Spelling Checker in Microsoft Office

Making Code 3 of 9 in Microsoft Office Use the Spelling Checker

Use the Spelling Checker

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Microsoft Of ce 2007 QuickSteps

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Working with Notes, Masters, and Slide Text

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Work with Notes

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Notes are used to create speaker notes that aid a speaker during a presentation and to create handouts given to the audience so that it can follow the presentation easily The notes do not appear on the slides during a slide show presentation; they are only visible for the presenter s benefit

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Create a Note

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To create speaker notes, which can also be used as handouts, you can either use the Notes pane in Normal view (as shown in Figure 10-1) or the Notes Page

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Figure 10-1: In the Notes pane of the Normal view, you can expand the area where you add your notes by dragging the border of the Notes pane upward to increase its size

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Drag the border to enlarge the Notes pane

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Microsoft Of ce 2007 QuickSteps Working with Notes, Masters, and Slide Text PC QuickSteps Getting to Know Your PC

(shown in Figures 10-2 and 10-3) In both views, you can see a thumbnail of the slide with your notes pertaining to it Each slide has its own Notes Page You can also add charts, graphs, or pictures to the notes To add or change attributes or text to all notes in a presentation, make changes to the notes master

CREATE A NOTE IN THE NOTES PAGE

1 To open the Notes Page, click the View tab, and, in the Presentation Views group, click

Notes Page The Notes Page opens, as shown in Figure 10-2

2 To increase the size of the notes area, click the View tab, and, in the Zoom group, click

Zoom

3 Click the zoom magnification you want, and click OK

Figure 10-2: The Notes Page displays what the printout will look like before entering your notes and allows you to zoom in on the image to have more room for editing

4 To move to another slide, click the scroll bar

To create a note in the Notes pane, open Normal view and click in the Click To Add Notes text box Then add your notes

Preview Speaker Notes

To preview your notes:

1 Click the Office button

, and click Print The Print dialog box appears

2 Click the Print What down arrow, and click Notes Pages

If you use more of the Notes pane than is available, PowerPoint will reduce the font size and line spacing so that the text will fit

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Microsoft Of ce 2007 QuickSteps PC QuickSteps Notes, Masters, and Slide PC Working with Getting to Know Your Text

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You can add an object, such as a picture, graph, chart, or organizational chart, to the notes Click in the Notes Page where the object is to be inserted Click the Insert tab, and, in the Illustrations group, click the button of the object to be inserted from the ribbon Resize the image, if

needed, and drag the object to where you want it on the page See 14 for additional information

To change the background of one or all notes, click the View tab, and, in the Presentation Views group, click Notes Page Right-click the Notes Page, and select

Format Shape from the context menu Click the Fill option, and in the Fill area, click the Solid Fill option, and then click the Color button to choose your color

In the Print Preview window, the pointer will become a Zoom tool Place the tool on an area of the slide image, and click Click a second time to return the image to the original size

Figure 10-3: The Print Preview Notes Page displays speaker notes with the accompanying slide and allows you to print from this view

Then click Preview The Print Preview window, shown in Figure 10-3, opens with the slide and notes showing as they will be printed (You may have to reset the Print What option) Click Print to print notes (see Print Notes and Handouts later in this chapter), or click Close Print Preview to return to the Notes Page

Before Zoom applied

After Zoom applied

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Microsoft Of ce 2007 QuickSteps Working with Notes, Masters, and Slide Text PC QuickSteps Getting to Know Your PC

UICKSTEPS

USING HEADERS AND FOOTERS ON NOTES AND HANDOUTS

To put headers and footers on notes and handouts:

1 Click the View tab, and, in the Presentation

View group, click Notes Page

2 Click the Insert tab, and then click Header

& Footer

3 Click the Notes And Handouts tab The

Header And Footer dialog box, shown in Figure 10-4, appears

4 Choose the items you want by placing a

checkmark next to them:

To include a date or time in the header, click Date And Time, and choose between Update Automatically, for a time/date that updates according to the current date, or Fixed, for a time/date or other text that remains the same each time it is printed

Use the Spelling Checker in Microsoft Office Making Code 3 of 9 in Microsoft Office Use the Spelling Checker

Use the Spelling Checker in Microsoft Office

Making Code 3 of 9 in Microsoft Office Use the Spelling Checker