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To set formatting for an individual message:
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In the Message window, click the Options tab In the Format group, click the formatting button you want
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It s easy to choose stationery for a message You can pick a different type of stationery for every new message or set a default style for all messages (until you change it)
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You can also edit received messages This can be handy when printing them You might want to print only the final comment and eliminate the original message text in exchanges where participants replied a number of times
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You can set a default for your stationery that will be used each time you write a new e-mail You can also select a theme for your stationary and still have your own unique fonts You can vary fonts as well, either for new e-mails or for
Microsoft Of ce 2007 QuickSteps Creating and Know Your PC PC QuickSteps Getting to Sending E-mail
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those you reply to or forward To set a default stationery:
1 Click Tools | Options, and click the Mail Format tab 2 Make sure that HTML has been selected as the
message format
3 Click the Stationery And Fonts button Click the
Personal Stationery tab to open the dialog box shown in Figure 12-4 Select from these choices:
Click the Theme button, and under Choose A
Theme, click the theme you want, and click OK When you choose a theme, the fonts will be automatically defined for you, and those buttons will become unavailable or grayed
If, after choosing a theme, you want to use another
font, click the Font down arrow, and click either Always Use My Fonts or Use My Font When Replying Or Forwarding Messages This will enable you to select a font for all new messages or for replying to and forwarding e-mails
Figure 12-4: You can design custom stationery for your e-mail with your own theme, fonts, and colored replies and forwards
If you want to use your fonts, click the appropriate Font button, and select the font,
font style, size, and color you want
If you want to insert your name, click the Mark My Comments With checkbox Type
over the default text, if desired
If you want your replies or forwards to be in a different color, click Pick A New
Color When Replying Or Forwarding
4 Click OK twice to close the Options dialog box
APPLY STATIONERY TO A SINGLE MESSAGE
1 Click the Insert tab in the Outlook new Message window, and click the Signature
button in the Include group Click Signatures on the menu The Signature And Stationery dialog box appears
2 Click the Personal Stationery tab 3 Change the theme and fonts, as described in Set a Default Stationery Theme 4 Click OK
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Microsoft Of ce 2007 QuickSteps Creating and Sending E-mail PC QuickSteps Getting to Know Your PC
USE A STANDARD MICROSOFT OFFICE THEME
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You can use a standard Microsoft Office theme in your e-mail that differs from the Outlook themes used for stationery You might use these to coordinate your regular Word correspondence with your e-mail, thus creating a consistent and professional look These themes are easy to use and available in your new Message window
1 In the new Message window, click the Options tab if it is not already selected 2 In the Themes group, if you can t see Colors, Fonts, and Effects, click Themes Then,
in any case, click the Themes down arrow, and click the standard theme you d like to use for your e-mail, as shown in Figure 12-5:
Click Colors and click a combination of colors to change the color scheme Click Fonts and click a font style to change the fonts used Click Effect and click an effect to change the special effects of the graphics
3 Type your new message and send it
REMOVE STATIONERY
To remove stationery from a single message: In Outlook, click Actions | New Mail Message Using, and select HTML (No Stationery)
Figure 12-5: Using a standard Office theme allows you to coordinate your e-mail and regular Word correspondence
NOTE
In the Message window, when you click the Themes button in the Themes group on the Options tab, you will see additional options at the bottom of the gallery of theme thumbnails You can search for additional themes online by clicking More Themes On Microsoft Office Online or search for your own custom theme by clicking Browse For Themes If you alter a standard theme with new colors, fonts, or effects, you can save these changes as a custom theme to use again later by clicking Save Current Theme
To stop having standard stationery as a default:
1 Click Tools | Options, and click the Mail Format tab 2 Click the Stationery And Fonts button 3 On the Personal Stationery tab, click Theme and click
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