ADD A WORD TO THE DICTIONARY in Microsoft Office

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ADD A WORD TO THE DICTIONARY
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To add a flagged word to the dictionary so that it will not continue to be flagged as a potential misspelling:
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1 Highlight the flagged word, and click Spelling & Grammar in the Proofing group of the
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Review tab The Spelling And Grammar dialog box will appear, as seen in Figure 12-9
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2 Click Add To Dictionary 3 Click Close
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CHECK MESSAGES BEFORE SENDING
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To automatically check spelling in messages before sending them:
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1 Click the File tab, and click Options The Outlook Options window opens Click Mail in
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the left pane
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2 Click Always Check Spelling Before Sending, and click OK
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Microsoft Of ce 2010 QuickSteps Creating and Sending E-mail PC QuickSteps Getting to Know Your PC
Potentially misspelled word
Keep this one spelling or keep all identical spellings Keep spelling and add word to the dictionary
Send Messages
No extra postage, no trip to the post office, no running out of envelopes What could be better Once a message is ready to go, you can just click a button Outlook provides features that let you exercise more control over the process than you could ever get from the postal service, or snail mail Make sure that your message is complete and ready to send, and then click Send on the upper-left area of the message
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Words in the dictionary suggested as possible corrections Check rules and options for spelling checks
Change to highlighted suggestion for this one spelling, or change all spellings in the message
Automatically correct the spelling (assumes suggested word is the correct spelling)
Figure 12-9: The default spelling dictionary contains everyday words rather than technical or scientific terms You can add special words to it
Change the From Address
When you have more than one account, your Message window contains a From button that is not available otherwise This can be helpful if you want to send a message that appears as though it s from an account that you haven t set up in Outlook (such as if you usually read your Gmail online, but want to send this particular message as if it were from your Gmail account) It s just a header spoof, of course, but most recipients wouldn t notice To send a message from a particular account, choose one of these options:
Click From above the To button in the Message window, select an account, and click Send Click From and click Other E-mail Address The Send To Other E-mail Address dialog box appears If your name account is already set up, click Send Using and select the account you want If you need to open a new account, click From and choose a name from the contact list Click OK twice
Microsoft Of ce 2010 QuickSteps Creating and Know Your PC PC QuickSteps Getting to Sending E-mail
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Reply to Messages
When you receive a message that you want to answer, you have three ways to initiate a reply:
Open the message and click Reply in the Respond group on the Message tab Or
Right-click the message in the Folder pane, and select Reply from the context menu Or Click the message in the Folder pane, and click Reply in the Home tab Respond group
Whichever way you choose, a reply Message window opens, as shown in Figure 12-10 The message will be formatted using the same format the sender used, and the subject will be RE: plus the original subject in the Subject line By default, the pointer blinks in the message body above the original message and sender s address (see also Change the Reply Layout ) Treat it like a new Message window: Type a message, add attachments or links, and click Send
REPLY TO ALL RECIPIENTS
If the To field in the message contains several recipients, all of whom should read your reply, Outlook makes this simple Using any of the three ways just listed, click Reply All The reply Message window will list all original recipients in the To and Cc fields Send the message as usual
Figure 12-10: The Reply window uses the sender s message format and subject to make the e-mail conversation easy to track and respond to
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Microsoft Of ce 2010 QuickSteps Creating and Sending E-mail PC QuickSteps Getting to Know Your PC
CHANGE THE REPLY LAYOUT
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You can select from five different ways to incorporate the original message Also, if you d rather just insert your responses into the original text, Outlook lets you decide how to identify your remarks
1 Click the File tab, click Options, and click Mail in the left pane 2 Beneath Replies And Forwards, click the When Replying To A Message down arrow,
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