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Delay Delivery with a Rule
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You can create a rule to control when messages leave your system after you click Send
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1 In the Outlook window Home tab Move group, click Rules, and click Manage Rules &
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Microsoft Of ce 2010 QuickSteps Creating and Know Your PC PC QuickSteps Getting to Sending E-mail
SAVE A SENT MESSAGE
3 In the Rules And Alerts dialog box, click New Rule 4 In the Rules Wizard, under Start From A Blank Rule, click Apply Rule On Messages I
Send, and click Next
You can select the folder within which a sent message will be saved
5 Click to select any desired conditions that limit which messages the rule applies to, and
then click the link in the description pane (shown in Figure 12-12), which may display a dialog box to specify the exact criteria Complete the dialog box, click OK, and click Next
1 On the Message window, on
the Options tab in the More Options group, click Save Sent Item To
6 Under Select Action(s), click Defer Delivery By A number Of Minutes 7 In the description pane, click the link for a number of minutes, and in the Deferred
Delivery dialog box, type the total minutes (up to 120) that you want messages delayed, click OK, and click Next
2 In the submenu, select whether you want to save
the message to the default folder, to another folder (which you find and select in the Select Folder dialog box), or to not save the message at all
8 Click any exceptions, specify them in the description pane, click OK if necessary, and
9 Type a name for the rule, and click Finish You are returned to the Rules And Alerts dialog
box, which will now show your new rule, as you can see in Figure 12-13
Figure 12-13: The Rules And Alerts dialog box, opened from the Home tab Move group, provides for the creation and management of rules Figure 12-12: Outlook s rule-making feature has a large number of conditions that you can organize into rules 292 292
Microsoft Of ce 2010 QuickSteps Creating and Sending E-mail PC QuickSteps Getting to Know Your PC
Create Calendar Appointments and Tasks Customize the Calendar Navigating the Calendar Using the Navigation and Reading Panes Customize Calendar Views Set Up the Calendar Maintain Multiple Calendars Share a Calendar Create Appointments Understanding Internet Calendars Entering Dates and Times Enter Recurring Appointments Move Appointments Use Reminders Print Calendars Schedule a Meeting Respond to an Invitation
Scheduling and the Calendar
The Calendar is second only to mail in its importance in Outlook The Calendar works closely with Contacts and Tasks to coordinate the use of your time and your interactions with others It lets you schedule appointments and meetings; establish recurring activities; and tailor the Calendar to your area, region, and workdays In this chapter, you will see how to use and customize the Calendar, schedule and manage appointments, and schedule and track meetings and resources
Explore the Calendar
The Calendar has a number of unique items in its Outlook window, as seen in Figure 13-1
Buttons allow you to quickly switch the view of your calendar between daily, weekly, and monthly views, as well as to show or hide details of your activities
Microsoft Of ce 2010 QuickSteps
Scheduling and the Calendar
Total reminders Task pane Appointment indicators View buttons
Figure 13-1: The Outlook Calendar displays your day, week, work week, month, or schedule at a glance
Microsoft Of ce 2010 QuickSteps Scheduling and the Calendar PC QuickSteps Getting to Know Your PC
Appointments Appointments only involve you appointment They take time on your calendar, icon are less than 24 hours long, and do not require inviting others within Outlook to attend Examples include a sales call, lunch with a buyer, or time you want to set aside to write a report Meetings meetings Meetings are appointments icon that require that others be invited and/or that resources be reserved Meetings are set up using e-mail They happen at a scheduled time, just like an appointment You invite others via e-mail, and the meeting displays in your calendar with the location and organizer s name All-day events are 24 hours or longer, do not occupy time on your calendar, and appear as a banner on each day s calendar Examples are conferences, birthdays, or your vacation Since events that you put on your calendar do not block out time like a meeting or an appointment, you can have other entries for that day display on your calendar task icon Tasks are activities that do not need specific time scheduled for them and are your own personal tasks, even if they are part of a larger project of which you are a team member Your tasks will display in the Day and Week views of your calendar, as well as on your To-Do bar
The current date and each appointment are displayed on the calendar in Normal view Your tasks appear at the bottom of each day in the Day, Work Week, and Week views