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Click Due By to have either the start or end time be the date and time at
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Click End to display the ending time or date in either the Start or End field Click Recurrence Range End or Recurrence Range Start to show when
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Click Start to show when an appointment begins Click the End button if the new field is to replace the End field Click OK to close the dialog box
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6 After you have made your selection from the Available Date/Time Fields list,
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click Start to have your choice appear in the Start field
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7 Click End to have it appear in the End field 8 Click the Select Available Fields From down arrow to open a list of other
Figure 13-3: You can modify existing views as well as create new views to suit your needs
field lists from which you can choose
9 Click OK when you have completed your choices You are returned to the Advanced
View Settings dialog box
10 Click Filter to open the Filter dialog box You can use filters to create a customized
view that shows only specific types of appointments For example, you can create a view that shows only management meetings or family events
In the Appointments And Meetings tab, enter any words by which you want to filter
your calendar entries for this view
In the More Choices tab, click Categories to select the category or multiple
categories that you want to display
Select what types of items you want to include in this view, as well as the size of the
items to display
In the Advanced tab, you can enter specific criteria to display in your view, as well
as set conditions
Microsoft Of ce 2010 QuickSteps Scheduling to Know Your PC PC QuickSteps Getting and the Calendar
301 301
NOTE
You can also open the Advanced View Settings dialog box from a Day, Work Week, Week, or Month view by right-clicking an empty part of your Calendar grid and
After you have finished making your choices, click OK to save your view and return
to the Advanced View Settings dialog box
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clicking View Settings
Click OK one more time to return to the Manage All Views dialog box Click Apply View to set your new view Click OK to apply the view and exit the dialog box, or click Close to close the dialog
box and cancel any changes
11 Reopen the Manage All Views dialog box, and click Modify as described earlier Click
Other Settings to open the Format Day/Week/Month View Settings dialog box as described in Customize the Calendar earlier in this chapter
12 Again, reopen the Manage All Views dialog box and click Modify as described earlier
Click Conditional Formatting to open the Conditional Formatting dialog box
Click Add to create a new rule Click in the Name text box, and type a name for this rule Click the Color down arrow to choose a color for this rule Click Condition to open the Filter dialog box Type the word or words to create
this filter
Click In to choose where Outlook is to find the words you are searching for Enter any additional filter information you require Click OK to close the Filter dialog box Click OK to close the Customize View dialog box
13 Click OK to save your changes 14 If you want to undo a change you made to the current view, click Reset Current View
in the Advanced View Settings dialog box
MODIFY A LIST VIEW
1 In Outlook, click Calendar on Outlook View to open the calendar 2 Click Change View in the Current View group to view your choices 3 Select Manage Views to open the Manage All Views dialog box, and then click List in
the Views For Folder Calendar
4 Click Modify to open the Advanced View Settings: List dialog box, as seen in Figure 13-4
Figure 13-4: The Advanced View Settings: List dialog box offers more choices than the Calendar view
302 302
Microsoft Of ce 2010 QuickSteps Scheduling and the Calendar PC QuickSteps Getting to Know Your PC
NOTE
The Active view displays all of your current events and items in a table You can change how the items display in the Advanced View Settings dialog box
5 Click Columns to set the columns that will display in this modified view Choose from
the Available Columns list, and click Add to add them to your list
Select an item in the Show These Columns In This Order list, and click Move Up or
Move Down to change its position in your modified list
Select an item in the Show These Columns In This Order list, and click Remove to
delete the item from the list
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6 Click Group By to set how items are grouped 7 Click Sort to determine how the items are sorted You can select up to four fields, and
each field can be sorted either A Z (ascending) or Z A (descending)
8 Click Filter to set filters for this view 9 Follow the same steps as described in Modify a Day, Work Week, Week, or Month
View earlier in this chapter for the Other Settings, Conditional Formatting, and Format Columns fields
10 Click OK to close the Advanced View Settings: List dialog box
CREATE A NEW VIEW
1 In Outlook, click Calendar on Outlook View to open the calendar 2 On the View tab, click Change View in the Current View group to view your choices 3 Select Manage Views to open the Manage All Views dialog box, and click New 4 The Create A New View dialog box appears
Type a name for this new view Click the type of view this will be from the six options displayed Click This Folder, Visible To Everyone if you want to make your new view available
in this folder to everyone Choose one of the other two options, if required
Click OK to open the Advanced View Settings dialog box for your new view Depending on the view you are creating, options in the Advanced View Settings
dialog box vary Not all the options described in the Modify a Day, Work Week, Week, or Month View section are available for every type of view
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