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you press ESC or click outside of the image to turn off the Crop tool You can adjust this area as needed
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caption, and a numbering format You can also have Word use AutoCaption to automatically add a caption based on the type of picture or object inserted
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Add Shapes
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Shapes are small, prebuilt drawings that you can select, or you can create your own by modifying existing shapes or drawing your own freeform shapes The prebuilt shapes and tools for creating your own are added either from the Insert tab Illustrations group or from the Drawing tools Format tab Insert Shapes group
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1 In the Insert tab Illustrations group, click Shapes to open the Shapes drop-down menu 2 Choose a shape by doing one of the following:
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You can make pictures be inline with text, or, in a sense, be treated like a big character and have paragraph-formatting characteristics To do this, right-click the picture and click Size And Position Then click the Text Wrapping tab Click a thumbnail that will allow you to position the picture independently of text, similar to drawings
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Click a shape from one of the several categories Or Click one of the lines or basic shapes to begin your own shape
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3 Drag the mouse crosshair pointer in the approximate location and size
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you want
Create a Diagram
You can quickly create and modify several different types of diagrams, some of which are easily interchangeable One type, an organization or hierarchy chart, provides special tools and features that streamline the structuring of this popular form of charting
1 In the Insert tab Illustrations group, click SmartArt The Choose A SmartArt Graphic
dialog box appears, as shown in Figure 14-14
2 Click Hierarchy in the left column, and then double-click the upper-leftmost diagram to
display the start of an organization chart and the SmartArt Tools Design tab, shown in Figure 14-15 Then personalize your chart by doing one or more of the following:
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Several other shapes are available from clip art collections Type autoshapes in the Search For text box in the Clip Art task pane Choose to search in all collections, and click Go (see Add Clip Art earlier in the chapter)
NOTE
You can fill a drawing or shape with a picture First select the shape Then click Picture on the Shape Fill dropdown menu The Select Picture dialog box appears Browse for the picture you want, select it, and click Insert The picture will be inserted into the background of the drawing shape Figure 14-14: SmartArt allows you to easily create a number of diagram types, such as organizational charts
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Click the highest level, or manager position, and in the SmartArt
Tools Design tab, click Layout in the Create Graphic group to open a menu of hierarchical options Click the structure that best matches your organization
Click a current box on the chart On the Design tab Create Graphic group, click Add
Shape, and select the type of new position you want to add to the current structure For a higher level, click Add Shape Above; for a subordinate level, click Add Shape Below; for a co-worker level, click either Add Shape Before or Add Shape After
To place text in a shape after adding a new shape, simply start typing You can also
click the insertion point in either the text pane ( Type Your Text Here or Text ) or the organization chart shape, and then add new text or edit existing text Type the name, title, or other identifier for the position The font size will change to fit the text box Press SHIFT+ENTER after each line for a subordinate line (like a name after a position), or press ENTER for a second but equal line Format text in the shapes as you would standard text, using the Home tab and its associated options
Click Right To Left to flip the names and shapes on the right with the ones on
the left
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Assistants are oriented below and off to one side of the selected position
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Subordinates are placed under a selected position
Co-workers are added on the same level as the selected position
Figure 14-15: Organization charts are easily laid out and formatted using SmartArt in Word
Click Promote or Demote in the Create Graphic group to move a shape and its text
up or down in the organization chart
Click Text Pane in the Create Graphic group to turn the text pane on or off Point at any of the layouts, colors, or SmartArt styles to see how your chart would
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