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area, if it is visible Or, first double-click the page break line, and then double-click the header or footer area; or click the Insert tab, click Header, and click Edit Header at the bottom of the menu The header area will be displayed, along with the special contextual Header & Footer Design tab
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on which the annotated text appears Endnotes appear either at the end of the section in which the annotated text appears or at the end of the document
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1 To display the Print Layout view, click the View tab, and then click Print Layout in the
Document View group
2 In the Print Layout view, position the insertion point immediately after the text you want
to annotate
3 Click the References tab, and then click Insert Footnote or
Insert Endnote in the Footnotes group For a footnote, the insertion point will be positioned at the bottom of the page; for an endnote, it will be positioned at the end of the document
4 Type the text of the endnote or footnote
Footnote reference
3 In the Options group, click the Different First
Page check box to enter a separate title or no title for the first page Create a different first page in the First Page Header area, create the normal header in the Header area of the second page, and so on
4 Click the Different Odd & Even Pages check
box to have a different heading on the odd- and even-numbered pages For instance, perhaps your page number is on the left for even-numbered pages and on the right for odd-numbered pages Create the header or footer for odd-numbered pages in the Odd Page Header or Odd Page Footer area, and create the header or footer for even-numbered pages in the Even Page Header or Even Page Footer area
Footnote text
5 To return to the text where the footnote reference was placed, right-click the footnote
and click Go To Footnote or Go To Endnote
CHANGE FOOTNOTES OR ENDNOTES
If you want to change the numbers or formatting of footnotes or endnotes, or if you want to add a symbol to the reference, use the Footnote And Endnote dialog box
1 On the References tab, click the Footnote & Endnote Dialog Box Launcher in the
Footnotes group The Footnote And Endnote dialog box appears (see Figure 4-11)
5 When finished, double-click in the document area
or click the Close Header And Footer button in the Close group
2 You have these options:
In the Location box, click the Footnotes or Endnotes option, and click the down
arrow to the right to choose where the footnote or endnote will be placed
Click the Number Format down arrow, and select the type of numbering you want
from the drop-down list
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To select a custom mark (a character that uniquely identifies a footnote or endnote),
click the Symbol button, and select and insert the symbol you want It will be displayed in the Custom Mark text box You can also just type a character into the text box
Click the Numbering down arrow, and choose how the numbering is to start Click the Apply Changes To down arrow to select the part of the document that will
contain the changes
3 Click Insert Word makes the changes as noted 4 Type the note text 5 When finished, return the insertion point to the body of your document, and continue
typing
DELETE A FOOTNOTE OR ENDNOTE
Figure 4-11: Footnotes and endnotes provide supplemental information to the body of your document Use the dialog box to control location and formatting
In the document, select the number of the note you want to delete, and then press DELETE Word automatically deletes the footnote or endnote and renumbers the notes
CONVERT FOOTNOTES TO ENDNOTES OR ENDNOTES TO FOOTNOTES
Sometimes, it is easier to see a footnote or endnote than the text in the document to which it refers To quickly find the text in the document that a footnote or endnote refers to, right-click the footnote or endnote, and click Go To Footnote or Go To Endnote The pointer will be positioned at that location in the text
Right-click a note and select Convert To Footnote/Endnote Or
1 Select the reference number or symbol in the body of a document for the footnote or
endnote
2 Click the References tab, and click the Footnotes Dialog Box Launcher The
Footnote And Endnote dialog box appears
3 Click Convert The Convert Notes dialog box appears 4 Select the option you want, and then click OK 5 Click Close
NOTE
When deleting an endnote or footnote, make sure to delete the number corresponding to the annotation and
Create an Index
An index is an alphabetical list of words or phrases in a document and the corresponding page references Indexes created using Word can include main entries and subentries as well as cross-references When creating an index in Word, you first need to tag the index entries and then generate the index If you
not the actual text in the note If you delete the text but not the number, the placeholder for the annotation will remain
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