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You can enter functions on a worksheet by typing or by a combination of typing and selecting cell references, as described earlier in this chapter for formulas In addition, you can search for and choose functions from Excel s library of built-in functions
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You do not need to type the closing parenthesis; Excel will add it for you when you complete the entry However, it is good practice to include a closing parenthesis for each opening parenthesis This is especially true if you use complex, nested functions that include other functions as arguments (You may nest up to 64 levels!)
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TYPE A FUNCTION
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To type a function in a cell on the worksheet:
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1 Select a blank cell, and type an equal sign (=) The equal sign displays in the cell and
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the Formula bar
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2 Start typing the function name, such as AVERAGE, MAX, or PMT
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As you start typing, functions with related spellings are displayed Click any to see a description of the function
3 Double-click the function you want The function name and open
parenthesis are entered for you Excel displays a tooltip showing arguments and proper syntax for the function
4 Depending on the function, for each argument you need to do
none, one, or both of the following:
Type the argument Select a cell reference
NOTE
You can create your own functions using Excel s built-in programming language, VBA (Visual Basic for Applications) Using VBA to programmatically customize Excel is beyond the scope of this book
5 Type a comma to separate arguments, and repeat steps 4 and 5 as necessary 6 Type a closing parenthesis, and press ENTER or click Enter on the Formula bar to
complete the entry A value will be returned (If a #code is displayed in the cell or a message box displays indicating you made an error, see Find and Correct Errors later in this chapter)
INSERT A FUNCTION
You can find the function you want using the Function Wizard or using the function category buttons on the ribbon In either case, the wizard helps you enter arguments for the function you chose
1 Select a blank cell In the Formulas tab Function Library group, click the relevant
function category button, and scroll to the function you want Point to a function and wait a second to see a tooltip that describes it When ready, click the function and skip to step 5 to view its arguments Or Click Insert Function in the Function Library group or its button on the Formula , or press SHIFT+F3 The Insert Function dialog box appears, as shown in bar Figure 7-13
8 9 10
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2 Type a brief description of what you want to do in the Search For A Function text box,
and click Go A list of recommended functions is displayed in the Select A Function list box Or Open the Select A Category drop-down list, and select a category
3 Click the function you want from the Select A Function list box Its arguments and
syntax are shown, as well as a description of what the function returns
4 If you need more assistance with the function, click Help On This Function A Help
topic provides details on the function and an example of how it s used
5 Click OK to open the Function Arguments dialog box, shown in Figure 7-14 The
function s arguments are listed in order at the top of the dialog box, and the beginning of the function displays in the cell and in the Formula bar
6 Enter values for the arguments by typing or clicking cell references Click the Collapse
Figure 7-13: You can search for and select functions from Excel s extensive library in the Insert Function dialog box
Dialog button to shrink the dialog box so that you can see more of the worksheet The formula on the worksheet is built as you enter each argument
7 Click OK to complete the entry
Using the AutoSum technique, you can apply common functions to selected cells, such as averaging and getting
a count In either the Formulas tab Function Library group or the Home tab Editing group, click the AutoSum down arrow, and click the function you want; or click More Functions to open the Function Wizard and access the full function library
Figure 7-14: Type or click cell references to enter argument values
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Enter a Sum in Columns or Rows Quickly
AutoSum uses the SUM function to add contiguous numbers quickly
1 Select a blank cell below a column or to the right of a row of numbers 2 In the Formulas tab Function Library group, click AutoSum The cells Excel thinks
you want to sum above or to the left of the blank cell are enclosed in a border, and the formula is displayed in the cell and in the Formula bar
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