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OPEN OUTLOOK TODAY
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If the navigation pane is open, click Personal Folders at the top of the Folder List ( Personal Folders is called Outlook Data File by default) (If the navigation pane is not open, click the View tab, click Navigation Pane, and click Normal)
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CHANGE OUTLOOK TODAY
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Click Customize Outlook Today in the upper-right corner of the Outlook Today folder Customize Outlook Today will open, as shown in Figure 11-4
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Figure 11-3: Outlook Today provides a summary of information for the current day, such as appointments and tasks
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Figure 11-4: You can tailor Outlook Today to contain only the information you want
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Microsoft Of ce 2010 QuickSteps Using Outlook and Receiving E-mail PC QuickSteps Getting to Know Your PC
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MAKE OUTLOOK TODAY YOUR DEFAULT PAGE
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To display Outlook Today by default when you open Outlook:
1 In the Customize Outlook Today pane, opposite Startup, click When Starting, Go
Directly To Outlook Today
2 Click Save Changes
Customize the To-Do Bar
You can only access the To-Do Bar options if the To-Do bar is visible in either a Normal or Minimized state It s off by default You turn it on by clicking To-Do Bar in the View tab Layout group and selecting Normal or Minimized To customize the To-Do bar and determine what is displayed in it:
1 Click the View tab, click To-Do Bar, and click Options
Or Right-click the To-Do bar, and click Options in the context menu
2 Click the check boxes next to the options you want, and click OK
MINIMIZE THE TO-DO BAR
If you need additional room for the Reading pane, you can minimize the To-Do bar
Click the Minimize button at the top-left corner of the To-Do bar Click it again (now the Expand button) to restore the To-Do bar to its regular size Or Click the View tab, click To-Do Bar, and click Minimized To restore the navigation pane, repeat the process, clicking Normal so that a check mark is in the check box
Find a Message
No matter how many messages your e-mail folders contain, Outlook can help you find a specific one You can perform instant searches for large files, related messages, or messages from a particular sender You can further qualify the search by having Outlook search only certain folders, or by specifying content for which you re searching (See Set Up E-mail if your account is not yet established)
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Search text Arrange by Search results
Clear search Toggle oldest/ newest on top
PERFORM INSTANT SEARCHES
Search all Outlook folders
Click in the search text box in the Inbox Folder pane (or whichever folder you want to search in), and type the text for which you want to search The search will immediately display the found messages beneath the search text box (see Figure 11-5) You have these options:
Figure 11-5: An instant search is immediate and highly versatile for finding specific e-mail
Click Clear Search to clear the text box and restore the previous contents You can enter a new search
Click Arrange By to change the order for search results from the context menu Click Oldest/Newest On Top to toggle the date ascending/descending sequence Click Try Searching Again In All Mail Items to expand the search to additional folders
REFINE SEARCHES
In addition to the instant search found on the Folder pane, you can use the Search Tools Search contextual tab to refine your searches
1 Perform an instant search as described previously When you complete the search, the
Search Tools Search contextual tab will open with the following tab groups that can be used to refine a search:
Scope lets you choose the folders you want to include in the search Refine lets you choose the elements you want to search on The More drop-down
list provides many more elements you can search on
Options lets you repeat previous searches and open one of the following dialog
boxes for more sophisticated searching:
Indexing Status displays a message box telling you the extent to which Outlook
messages have been indexed
Locations To Search lets you choose which of your accounts you want to search
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NOTE
Reference tools provided with Outlook, such as a thesaurus, are available with Outlook message windows but not from the main Outlook window
Advanced Find displays the Advanced Find dialog box, where you define a search
on multiple criteria with considerable detail
Search Options opens Outlook Options with the Search
option selected See the following section
Click your choice and type the information needed Click OK if needed (If your choice of option does not require a dialog box, you will not need to click OK)
CHANGE SEARCH OPTIONS
You can change some of the search defaults used with instant search in the Outlook Options Search options shown in Figure 11-6
1 Display the Search options, either as described in the previous
section or by clicking the File tab, clicking Options, and clicking Search
2 Click Indexing Options and then click Modify to select the drives
Figure 11-6: In Search options, you can change the search defaults that are used in an instant search
and folders to be indexed so that searches can be faster Click OK and then click Close to close both Indexing dialog boxes
3 Choose, as a default, whether to search just the currently selected folder or all folders 4 Determine whether you want to change the defaults to display results as you type the
search text, to limit the number of results so that the searches are faster, or to highlight the search text in results and change the highlight color
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