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To get a Gmail account, you must already have an Internet browser and a connection to the Internet The instructions here assume you do
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Receive E-mail
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With at least one e-mail account installed in Outlook, you re ready to receive mail Everything is done in Outlook s Mail view, shown in Figure 11-11, which is opened by clicking Mail in Outlook views in the lower-left area of the Outlook window
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To remove an e-mail account, click the File tab, in Info view click the Account Settings down arrow, and then click Account Settings again to open the Account Settings dialog box Click the account to select it, and then click Remove Click Yes to confirm the removal of the account, and click Close
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Once you are set up, it s easy to download mail
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Mail is selected in the Outlook views of the navigation pane
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Or Press F9
on the Quick Access toolbar
Microsoft Of ce 2010 QuickSteps Using Outlook and Receiving E-mail PC QuickSteps Getting to Know Your PC
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Send outgoing and receive incoming e-mail
Act on selected messages
Open the Address Book
Find Help
3 If it is not already open, click the Inbox
icon in the navigation pane, and watch the mail come in If you have several e-mail accounts, you can select the Inbox icon from among the several that you have You may need to scroll through the Folder List and first click the account to see the Inbox
Create a new message
Select a folder
RECEIVE E-MAIL AUTOMATICALLY
Selected message
Content of selected message Information about sender
Not only can Outlook periodically check your e-mail provider for you, but it can also do it automatically Desktop alerts are subtle, given the way they quietly fade in and out
1 Click the File tab, click Options, and click
Advanced
2 Under Send And Receive, click Send/
Figure 11-11: The Mail view provides one-click access to the most common operations
Receive The Send/Receive Groups dialog box appears, as you can see in Figure 11-12
Be sure to share your e-mail address with the friends you d like to hear from
3 Under the Setting For Group All Accounts section, click Schedule An Automatic
Send/Receive Every, type or click the spinner to enter the number of minutes to elapse between checking, and click Close
Read E-mail
If you like where the old Preview pane was located in earlier versions of Outlook, you can place the Reading pane beneath the Folder pane: Click the View tab, click Reading Pane, and click Bottom (You can also turn it off and open its Options dialog box)
Besides being easy to obtain, e-mail messages are effortless to open and read There are two ways to view the body of the message:
Double-click the message and read it in the window that opens, as shown in Figure 11-13 Or Click the message and read it in the Reading pane, scrolling as needed
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Microsoft Of ce 2010 QuickSteps Using PC PC QuickSteps Getting to Know Your Outlook and Receiving E-mail
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Alternatives for responding to this message Move this and future messages in this conversation to the Deleted Items folder Mark this and future items from this sender and domain as junk
Create a meeting from this message
Forward this message as an attachment
Move this message to various folders
Flag, categorize, or mark this message as unread
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Message header information
Attachment to message Content of the message
Find text in this message
Find related messages
Select text or object
Figure 11-13: An e-mail message window contains all the information and tools you need to respond to the message
Of course, you can also control which accounts you check, what kinds of e-mail you let in, and how it is presented to you
Download Sender and Subject Information Only
If you are inundated with e-mail, or if messages contain really large files (like lots of photos), you might want to choose among your messages for specific ones to download to Outlook You can save time downloading e-mail, especially with large files which you may want to download at a later time This only works on your POP server e-mail, not on HTTP server e-mail, such as Gmail First, you instruct Outlook to download only the headers, and then you mark the headers for which you want to download the messages
Microsoft Of ce 2010 QuickSteps Using Outlook and Receiving E-mail PC QuickSteps Getting to Know Your PC
Figure 11-12: The Options dialog box is where you can customize many Outlook processes
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RECEIVE HEADERS MANUALLY
1 Click Inbox (or whatever folder you want to download) 2 Click the Send/Receive tab, and click Download Headers in the Server group
The headers, assuming you have e-mail waiting to be downloaded, will be downloaded to your selected folder There will be an identifying icon like this:
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