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NOTE Use the Column tab to choose the number of items across the page, their row and column
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spacing, their size, and the layout on the page This is used mostly for printing mailing labels that come in predesigned sheets Access offers ready-made layouts for most of the commercially available label sheets 14 describes using the Columns tab when printing mailing labels After you make all the desired changes to the page setup, click OK to return to the previous view of the report or the Database window
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Modifying the Report Design
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The method you use to open a report in Design view depends on where you start:
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From the Database window, select the report name and click Design, or right-click
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the report name and choose Design View from the shortcut menu
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From the Print Preview or the Layout Preview window, click Close if you
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previewed the report from Design View, or click the View button and choose Design view if you previewed from the Database window Working in the report Design view is almost identical to working in the form Design view The controls are the same, although you include fewer types of controls in reports The ways you select sections and controls, and the way you change their properties are the same as with form designs Placing, positioning, and sizing controls in the report design also use the same techniques
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Touring the Report Design Window
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The report Design window is similar to the form Design window The menu bar is the same, and the only new toolbar button is the Grouping and Sorting button, which you learn about in 14 The View button shows Print Preview in the report Design window, instead of the Form View icon shown in the form Design view The Formatting toolbar is exactly the same and the report control toolbox is identical to the one you saw when working with forms To switch between views of the report, click the View button When working in report Design view, the View button list includes Design view, Print Preview, and Layout Preview
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Examining Report Sections
If the report design looks more cluttered than the form designs you worked with in the last chapter, it s probably because of the extra sections the Page Header and Footer sections The wizard automatically adds these sections when it creates a report The Page Header section contains information to be printed at the top of each page, such as the field names used as column headings The Page Footer section contains information to be printed at the bottom of each page, such as the current date and the page number
13:
Using the Report Wizard
The Report Header and Footer sections contain information to be printed only once, at the beginning or the end of the report The Detail section contains the bulk of the data in the report Two optional sections, the Group Header and Footer sections, contain information to be printed at the top and bottom of each group of records These sections are used when you group the records by the values in a specific field, such as by Code as in the Alpha Entry by Code Report shown earlier You select a section in a report design the same way as in a form design by using one of the following methods:
Click the Object toolbar button and choose the desired section from the list Click the section selector at the left of the section label line Click anywhere in the section label line Click anywhere in the section, outside of any control
To change the size of a report section, select the section and drag the lower boundary up or down The report and page sections come in pairs, so if you want to remove one, reduce its height to zero The section must be empty before you can do that When you add a group, you needn t use both the header and footer You can choose whether you want a group header or footer, or both, by setting the group properties
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