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Setting Report and Section Properties
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You open and use the property sheets in a report design the same as in a form design, and many of the properties are the same Three report Format properties apply to the report header and footer sections, as well as the grouping of records in the report Two Data properties relate to sorting and filtering the records Two Other properties specify whether records are locked while the report is being previewed or printed and how you want to group dates in the report Click in the property and read the descriptive text in the status bar When you create a report with a special title page and you don t want to print the page header or footer information on the same page, set the Page Header and Page Footer report properties to Not With Rpt Hdr Then set the report header Force New Page property to After Section to continue printing on a new page If you want the report footer information also printed on a separate page at the end of the report, set both the Page Header and Page Footer properties to Not With Rpt Hdr/ Ftr, and then set the report footer Force New Page property to Before Section When you create a report based on a table or query saved with a sort order or a filter, the report inherits both properties If you look at the report properties, you can see the Filter and Order By expressions saved with the table The Order By On property is set to Yes and the records are sorted by the inherited sort order The inherited filter isn t applied To apply the filter, set the Filter On property to Yes To remove them both, change the settings to No If you want to change the filter or sort order, type a new expression in the Filter or Order By property box Each of the report sections also has a list of properties you can set to get exactly the appearance and behavior you want For example, the section name, whether the section is visible or not, the height, back color, and special effect, and a tag that stores extra information about the section
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Page headers and footers have no additional properties, but the remaining sections report header and footer, group header and footer, and detail sections share several other properties, for example:
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Force New Page specifies whether report sections are printed on a separate page,
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rather than on the current page
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New Row Or Col specifies whether a section is printed in a new row or column
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Keep Together specifies whether to print a section all on one page or to print across
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two pages
Can Grow and Can Shrink allow the section to grow or shrink vertically, depending
on the data in the section The Group Header section has one more property unique to that section: Repeat Section, which is used to specify whether a group header is repeated on the next page or column when a group spans more than one page or column The default setting is No If the group header contains column headings and other relevant information, you might want to print it at the top of each page or column
Placing and Adjusting Controls
You place controls in a report design using the control tools in the toolbox, just the same as with a form design To resize and move controls, you can drag the handles and use the options in the Format menu All the methods are the same as with form design
Changing the Report Style
One of the Report Wizard dialog boxes showed you a list of styles from which to choose If you don t like the style you selected there, you can change to one of the other styles in the list by clicking the report selector (the small square at the intersection of the report rulers), and then clicking the AutoFormat toolbar button in Design view You can also choose Format | AutoFormat to open the same dialog box If you want to reformat a report section rather than the entire report, select that section first
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