Changing the Way Access Starts in Microsoft Office

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Access receives information from several sources that tell it how to start and what to show when it does start Some startup settings affect only the current Access database, while others affect the way Access itself appears and behaves The easiest way to control Access at startup is by setting options in the Startup dialog box The startup options you set in the Startup dialog box apply only to the current database, so you can choose different options for each of your databases or applications When you set a startup option, such as a title bar with a custom name and icon, Access automatically
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sets the corresponding database property for you To set startup options, choose Tools | Startup to open the Startup dialog box
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Most of the changes in the startup options take effect the next time you open the database Only the Application Title and Application Icon options take effect as soon as you close the dialog box
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TIP After you set startup options, you can bypass them by pressing SHIFT when you open the
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Application Title To display a custom title in the Database window title bar, enter
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Application Icon To add a custom icon to the title bar in place of the default Access
icon in the Windows title bar, type the name of the bitmap (bmp) or icon (ico) file in the Application Icon box If you don t know the name of the file you want to use, click the Browse button next to the box and use the Icon Browser to locate the file
TIP If you re creating an application to be distributed to multiple users, you should place the icon
file in the same folder as the host application
Menu Bar When you create your own custom global menu bar that offers limited
commands, you can control what your users can do with the database Use this option to replace the default menu bar with your custom menu bar by choosing the name of the menu from the drop-down list This choice has no effect on the custom menu bars you created for a form or report See 20 for information about creating custom startup menu bars
Allow Full Menus When this option is checked, the user can have access to all the
built-in menus If you clear this option, Access hides certain menus, such as View and Insert, which give the user the power to open an object in Design view and make changes
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Allow Default Shortcut Menus Leave this option checked to allow access to the builtin shortcut menus that appear when right-clicking an object, a toolbar, or a menu bar Clear the option to disable all shortcut menus If you want the user to use the shortcut menus, but not to customize toolbars and menu bars, leave the option checked, but clear the Allow Toolbar/Menu Changes check box
Display Form/Page Many applications display a special form or data access page
when opening either as a welcoming screen or as a switchboard with a list of choices of actions to take next, such as enter/edit data or preview a report After you create the special form and save it in the current database, you can use it as the startup form To choose a form for display at startup, click the drop-down arrow in the Display Form Page box and choose the form from the list of forms in the current database
Display Database Window If you don t want the user to see the Database window
behind the opening form, clear the Display Database Window check mark The Database window might still be accessible by pressing F11 If you hide the Database window, the startup form must be a switchboard with navigation tools for using the database See 21 for more information about creating and using switchboard forms
Display Status Bar Clear this option to prevent displaying the status bar at the
bottom of the window
NOTE This option applies only to the current database, but you can keep from displaying the status
bar in all databases by clearing the Status Bar option in the View tab of the Options dialog box
Shortcut Menu Bar Select the name of a custom shortcut menu to replace the
built-in shortcut menus for forms and reports in the current database Choose Default to use the built-in shortcut menus
Allow Built-in Toolbars Check this option to give the user access to all the built-in
toolbars in the current database or to clear the option to prevent user access If you want the user to use, but not to modify, the built-in toolbars, select this option and clear the Allow Toolbar/Menu Changes option If you want the user to use and modify the toolbars, select both options
Allow Toolbar/Menu Changes Check this option to permit the user to modify any of
the built-in or custom toolbars and menu bars in the database Clear the option to lock the toolbars, which disables the right mouse button click on a toolbar and the Tools | Customize command
TIP If this option is cleared, the user can still move, size, and lock toolbars and menu bars, unless
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