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By default, changes made to the Quick Access toolbar are applicable to all databases You can create a toolbar that only applies to the database you currently have open
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1 In the Customize pane (see Figure 1-9), click
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the Customize Quick Access Toolbar down arrow
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2 Click the option that identifies the database to
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which the toolbar will apply
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3 Click OK when finished
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UICKSTEPS
REARRANGE TOOLS ON THE QUICK ACCESS TOOLBAR
USING THE KEYBOARD IN ACCESS
Though most of us live and die by our mouse while using our computers, there isn t much in Access that can t also be done from the keyboard
You can change the order in which tools appear on the Quick Access toolbar
1 2
In the Customize pane (see Figure 1-9), select the tool in the list on the right whose position you want to change Click the up or down arrows to the right of the list to move the tool Moving the tool up moves it to the left in the on-screen toolbar; moving it down the list moves it to the right in the on-screen toolbar Click OK when finished
USE THE START MENU
1 Press the Windows flag key
on the bottom
row of your keyboard, or press CTRL+ESC
2 Use the arrow keys to move to the item you want
3 Press ENTER
OPEN A DATABASE
Display and Use Ribbon Shortcut Keys
Though ScreenTips display many shortcut keys (for example, CTRL+C is shown when you point to the Copy icon in the Home tab Clipboard group), you can view shortcut keys for commands on the ribbon, the Office Button, and Quick Access toolbar commands more readily
1 Press CTRL+O 2 Press TAB to move between the various controls
in the window, and use the arrow keys to select drives and folders
3 Press ENTER to open folders, and use the arrow
keys to select the database file
1 2
4 Press ENTER to open the database in Access
CLOSE AN OBJECT Select the object s window or tab (see Change How You View Objects ), and press CTRL+F4 Hold down CTRL and continue pressing F4 to close any other open objects CLOSE ACCESS Press ALT+F4
Press ALT, and shortcut icons displaying shortcut letters and numbers will appear on top-level screen elements (the Office Button, Quick Access toolbar, and ribbon tabs) Press the corresponding key(s) to open the next level of detail and display those shortcut icons (see Figure 1-10) Continue working through groups and lists until you reach the tool or command to perform the action you want Press ALT a second time to remove the shortcut icons from the window
Change How You View Objects
Although you can only work with one database at a time, you can have several Access objects open as tabbed documents or as overlapping windows
Figure 1-10: Shortcut key icons provide access to tools for keyboard users
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Microsoft Of ce PC QuickSteps Access 2007 QuickSteps PC Getting to Know Your Stepping into Access
NOTE
By default, databases created in Access 2007 use tabbed documents and databases created in earlier versions use overlapping windows You can switch to either format after the database is opened
Each style provides unique features for working with multiple open objects Figures 1-11 and 1-12 show some of the features of each
SELECT TABBED DOCUMENTS OR OVERLAPPING OBJECT WINDOWS
1 2 3
Open the database Click the Office Button, click Access Options, and click the Current Database option Under Application Options, click Overlapping Windows or Tabbed Documents
NOTE
The Window group is only available on the Home tab when using overlapping windows to display objects
5 6 7 8 9
Figure 1-11: Displaying open objects as tabbed documents allows you to quickly view any one with a single click
Microsoft Of ce AccessQuickSteps PC 2007 QuickSteps Stepping into Access Getting to Know Your PC
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Figure 1-12: Overlapping windows offers several configurations to view open objects
Click OK when finished Click OK a second time after reading the message informing you that you must close and reopen the database for the change to take effect
ARRANGE MULTIPLE OVERLAPPED WINDOWS
1 2
Open two or more object windows In the Home tab Window group, click Switch Windows Select one of these options from the menu that opens:
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Microsoft Of ce PC QuickSteps Access 2007 QuickSteps PC Getting to Know Your Stepping into Access
You can check for new updates for Office, activate your copy of Office, attempt to repair problems, and contact Microsoft technical support from one handy location (see Figure 1-13) Click the Office Button, click Access Options, click the Resources option, and click the button next to the service you want
Click Tile Vertically to align open object windows side-by-side in vertical panes (four or more open windows are tiled to fit the available space) Click Cascade to align open object windows in an overlapping stack (as shown in Figure 1-12) Click Tile Horizontally to align open object windows on top of each other in horizontal panes (four or more open windows are tiled to fit the available space)
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