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If the template icons do not appear automatically, or if none of the featured templates on the Getting Started page are exactly what you want, a full library of database examples can be found at Microsoft Office Online
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1 In the More On Office Online area, near the bottom of the Getting Started page,
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click Templates
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2 To find the database examples, click the Templates tab at the top of the Web
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page A list of templates is displayed, as seen in Figure 2-4
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Microsoft Of ce Access 2007 PC QuickStepsCreating Databases and Tables QuickSteps Getting to Know Your PC
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Use the Live Search feature to find the right database quickly
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Microsoft features different templates each day for your use
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Help on templates is offered directly from Microsoft
Submit a new database template or suggest that one be included in the template library
Sample database templates are categorized to make your search more efficient
Figure 2-4: Microsoft Office Online offers dozens of additional templates from which you can choose
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Microsoft Of ce PC QuickSteps Access 2007 QuickSteps PC Getting to Know Your Creating Databases and Tables
Click Databases to open a list of template categories specific to Access Click a category to see a list of available templates in that category To download a database for your use, click the database you want from the list The next screen, as shown in Figure 2-5, will display an example of your chosen database, as well as the download size and earliest version of Access required to run the file See 1 for information about opening files created in older versions of Access Click Download Now A Save As dialog box appears showing the default location of your new template Use the Folders list to determine another location (if necessary, click Browse Folders to view the Folders list) Click Save to accept the default location and return to the Getting Started page The new template is displayed in the pane at the right of your window Click Create to prepare the downloaded template for your use
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Microsoft encourages your feedback
Determine how many similar templates are available
The file size determines how long it takes to download
Figure 2-5: A database template from Microsoft Office Online can be customized for your use
Microsoft Of ce Access 2007 PC QuickStepsCreating Databases and Tables QuickSteps Getting to Know Your PC
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Build a Database on Your Own
Although the ease of using templates when creating databases is undeniable, there is something to be said for working from your own blueprint Sometimes, templates don t have the solution you are looking for Sometimes, you want to create a more simplistic database to better understand the inner workings of Access Either way, it is at this point that you will start with a blank database
1 At the Getting Started With Microsoft Office
Access page (see Figure 2-2), click Blank Database
2 The Blank Database pane appears at the
right side of the Access window Click the File Name text box, and type a file name for your database or use the default name
3 Click Create to create your new database in the
default folder (to create it in a different folder, click the folder icon next to the File Name text box Access creates the new database and opens an empty table, show here A column headed Add New Field is highlighted and ready to accept text To start entering information into this new table, see Create A Table By Entering Data later in this chapter
Close a Database After Creating It
NOTE
There is no space between the word Table and the number 1 in a new table s name This convention is used throughout Access; however, you can rename a table with up to 64 characters, including spaces
When you have finished creating your new database, you may start working with it, as described later in this chapter or you may close it When finished, close the database by clicking the Office Button and clicking Close Database:
If you only added data, the database will save your changes in the default table and close If you made any changes to the design of the table, such as adding a field, Access will ask you to accept those changes to the table and then close If you neither added data nor changed the table design, the database will close and you will need to create a new table the next time you open the database (see the next several sections for ways to do this)
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Microsoft Of ce PC QuickSteps Access 2007 QuickSteps PC Getting to Know Your Creating Databases and Tables
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