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Required single digit (0 to 9) Optional digit (0 to 9) A digit, a space, the plus sign, and the minus sign can be entered Required letter Optional letter Converts all letters that follow to uppercase Converts all letters that follow to lowercase Required digit or letter Optional digit or letter Required character or space Optional character or space Mask will fill from right to left Characters immediately following will be displayed literally Characters enclosed in double quotation marks will be displayed literally
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literal characters and their storage within the field If the second part is set at 0, it will store the characters; 1 means the characters will only be displayed, not stored The third part of the string indicates the single character used as a placeholder An example of a telephone number input mask would be: !\(999")"000\-0000;0;_:
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Exclamation point (!) indicates the mask should fill
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Backslash (\) causes characters immediately
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following to be displayed as a literal character In this case, the parenthesis is the literal character
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Table 3-3: Input Mask Definition Characters
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9 means optional digits can be entered into these
spaces
Create a Pattern for Data Entry with Input Masks
The Input Mask Wizard is a simple tool to use
Double quotation ("") is like the backslash, in that
anything enclosed in this will be taken literally
0 means a single digit is mandatory
An example of the displayed phone number would
be (555)555-1212 Table 3-3 provides more detailed descriptions of mask characters However, Access provides an easier way to enter input masks than to create one from scratch See Create a Pattern for Data Entry with Input Masks for information on using the Input
1 2 3 4 5
Open a table in Design View Click the field for which you want to have an input mask Click the General tab in the Field Properties area Click anywhere inside the Input Mask property text box Click the Builder button at the right side of the text box to display the Input Mask Wizard In the Input Mask list, click the mask you want to use, as shown in Figure 3-9 (Click Try It to enter data and see how it will be displayed) If no changes are needed, click Next
Mask Wizard
54 54
Microsoft Of ce Getting to Know Your Modifying Tables and Fields PC QuickSteps Access 2007 QuickSteps PC
Edit to meet your specifications
Figure 3-10: In the second page of the Input Mask Wizard, you have the opportunity to choose the placeholder that will be displayed
Scroll to pick a mask character
Click Try It to see how it looks
Scroll to see all input masks
Figure 3-9: Input masks assist in formatting common data types
UICKSTEPS
7 CREATING A CUSTOM INPUT MASK
The Input Mask Wizard provides great sample patterns for some of the most common formatting situations However, you may want to customize one of the patterns to use a format specific to your circumstances There are two methods for doing this The first is within the Input Mask Wizard itself, and the second is directly in the Input Mask text box
If changes in the input mask are needed, type them in the Input Mask text box You will see in Figure 3-10 an area that allows you to change the default placeholder Either keep the default or click the Placeholder Character down arrow and select another Click Next Choose With The Symbols In The Mask or Without The Symbols In The Mask to establish how to store your data (Although choosing to store data with symbols allows them to be displayed in all objects, this method makes the size of your database slightly larger) Click Next and then click Finish to return to Table Design view
6 7 8
1 Open your database in Design View, and click the
field you would like to format with an input mask
2 Click the Builder button (at the right of the Input
Mask text box in the General tab of the Field Properties area) to start the Input Mask Wizard Continued
Establish a Field s Default Value
In many cases, a field contained in multiple records will include the same data For example, employees of a small company may all reside in the same state
9 10
Microsoft Of ce Access 2007 QuickSteps PC QuickSteps
Modifyingto Know Your PC Getting Tables and Fields
55 55
UICKSTEPS
CREATING A CUSTOM INPUT MASK (Continued)
3 Click Edit List at the bottom
of the first Input Mask Wizard
Rather than entering that state several times, place a default value for the state name in field properties
page The Customize Input Mask Wizard dialog box will appear
1 Open a table in Design View 2 Click the field you want to have a default value 3 Click the General tab in the Field Properties area 4 Type a value in the Default Value text box, and press
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