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Modifyingto Know Your PC Getting Tables and Fields
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Select one or more Smart Tags
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Financial Symbol is used to obtain a stock quote, company reports, or news surrounding an accepted NYSE or NASDAQ company all from the MSN MoneyCentral Web site Person Name is used to accept a person s name or e-mail address and, assuming you are using Microsoft Outlook, send an e-mail, schedule a meeting, open your Contacts list, or add the name to your Contacts list
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When a Smart Tag is added to your field, a drop-down menu will be displayed as your mouse pointer hovers over the field within the record This menu will provide the above-listed Smart Tag options
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Find more Smart Tags at Microsoft Office Online Description of the selected Smart Tag
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Open a table in Design View Click the field in which you would like to include a Smart Tag Click the General tab in the Field Properties area Click the Builder button to the right of the Smart Tags text box The Smart Tags dialog box will appear, as shown in Figure 3-13 Click any of the Smart Tags that apply to your field, and the available actions (menu choices) will be displayed in the Smart Tag Details area of the dialog box Click OK to return to Design View Save the table and switch to Datasheet View to experiment with Smart Tags
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Figure 3-13: Accomplish common tasks using Smart Tags
Use the Lookup Wizard
There are times when the data to be entered in a field can be found in another table, and/or the data is a series of data points that would benefit from being provided only once to eliminate data entry errors Rather than selecting a data type for your field, it may be helpful to call upon the Lookup Wizard to create a drop-down list of values from which you can choose
START THE LOOKUP WIZARD
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Open a table in Design View Type a field name, and press TAB to move to the Data Type column Or
Click the Data Type field next to a preexisting field name
Click the Data Type down arrow, scroll to the bottom of the list, and click Lookup Wizard The Lookup Wizard dialog box will appear
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Click I Want The Lookup Column To Look Up The Values In A Table Or Query to pull data from an existing table or query Click Next and continue through the next page Or Click I Will Type In The Values That I Want if you would like to create your own data list Click Next and skip to Create Your Own Value List with the Lookup Wizard
To use a lookup column, click the down arrow at the right of its text box Scroll through the list, and click the value you want to use
FIND YOUR LOOKUP VALUES IN A TABLE OR QUERY
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Use steps 1 3 of Start the Lookup Wizard, and select the first option in step 4 Click Tables, Queries, or Both to display their contents
Move selected field to the Selected Fields box
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Select a specific table or query, and click Next A dialog box with the available fields will appear Select the field you would like to include in the lookup column, and click the single right arrow to add the field to the Selected Fields box, as shown in Figure 3-14 Continue this process until you have chosen all the desired fields If you would like to remove any of the fields from the selected field box, simply select the field, and click the single left arrow (Click a double arrow to move all fields at once) Click Next Choose to sort field(s) by ascending or descending order, as shown in Figure 3-15 ( 5 describes sorting in more detail) Click Next Adjust the column width for your lookup fields in the next page of the wizard Do this by placing the mouse pointer near the right edge of the column header When a double-headed arrow appears, drag the column to the desired width Or
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