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The Replace tab of the Find And Replace dialog box looks and behaves similar to the Find tab covered earlier
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Open a table in Datasheet View In the Home tab Find group, click Find, or press CTRL+F to open the Find And Replace dialog box Click the Replace tab
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Type the characters you want to be found and replaced in the Find What text box Type the replacement characters in the Replace With text box If specific search criteria are needed, see Find Data for the options descriptions Click Find Next and then click Replace to make replacements one at a time
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Or Click Replace All to perform all replacements at once
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Microsoft Of ce Access 2007 QuickSteps Working in the Table PC QuickSteps Getting to Know Your PC
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If the correct spelling of a misspelled word is not shown in the Suggestions list box, edit the word in the Not In Dictionary text box, and click Add to include it in a custom dictionary that is checked in addition to the main dictionary
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Verify Spelling
You can check the spelling of selected fields, columns, records, or the entire table using Access main dictionary and a custom dictionary you add words to (Both are shared with other Office programs)
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Open a table in Datasheet View Select the fields, columns, or records to check If nothing is selected, the entire table will be checked In the Home tab Records group, click Spelling When the spelling checker doesn t find anything to report, you are told the spelling check is complete Otherwise, the Spelling dialog box appears, as shown in Figure 4-5
With a highlighted word in the Not In Dictionary/Capitalization text box, you may change the characters by picking from the Suggestions list and clicking Change or Change All to replace the current or all occurrences of the highlighted word If you have a correct term that is not found in the dictionary, you may:
Click Ignore Field Name to discontinue searching in the current
column for misspelled or incorrectly capitalized words shown in the Not In Dictionary/Capitalization text box the Not In Dictionary/Capitalization text box
Click Ignore to disregard the current occurrence of the word Click Ignore All to disregard all occurrences of the word shown in
Click AutoCorrect if you want to automatically replace words in the future (See the next section, Modify Automatic Corrections, for more information on using AutoCorrect) Click Options to open the Access Options Proofing page (see Figure 4-6), where you can change languages, create and modify custom dictionaries, and set other spelling criteria
Figure 4-5: The Spelling dialog box provides several options to handle misspelled or uncommon words
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Microsoft Of ce Access 2007 QuickSteps PC PC QuickSteps Getting to Know Your Working in the Table
Adjust spelling error rules
Set up custom dictionaries for special uses
Change language options
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Figure 4-6: You can change how the Access spelling checker flags spellings errors and set up a custom dictionary for unusual word forms you might use
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Microsoft Of ce Access 2007 QuickSteps Working in the Table PC QuickSteps Getting to Know Your PC
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Modify Automatic Corrections
Access automatically corrects common data entry mistakes as you type, replacing characters and words you choose with other choices You can control how this is done
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Open a table in Datasheet View Click the Office Button, click Access Options, and click the Proofing option On the Proofing page, click AutoCorrect Options The AutoCorrect dialog box appears, as shown in Figure 4-7 As appropriate, do one or more of the following:
Choose the type of automatic corrections you do or do not want from the options at
the top of the dialog box
Click Exceptions to set capitalization exceptions Click Replace Text As You Type to turn off automatic text replacement (this is
turned on by default)
Add new words or characters to the Replace and With text boxes, and click Add Change a current item by selecting the item in the list, edit the With text box entry,
Figure 4-7: AutoCorrect provides several automatic correction settings and lets you add words and characters that are replaced with alternatives
and click Replace clicking Delete
Delete replacement text by selecting the item in the Replace and With lists and
Click OK when you are done
Acquire Data
Importing data into Access tables is a one-shot
In addition to typing data directly into a datasheet, you can enter data by using a form (see 6) or get existing data into a datasheet by:
process that is, you get whatever data is in the source at the moment you import You can maintain a real-time connection to external data if you link it to an Access table Linking data, and other data-exchange methods, is covered in 10
Importing from several different sources into a new or existing Access table Copying and pasting Collecting data from e-mail replies
Once the data is safely in your Access datasheet/table, you have all the tools and features this book describes to format, organize, analyze, retrieve, and otherwise convert the data into the information you want
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