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You can lock (or freeze) one or more columns to the leftmost side of the table so that they are visible no matter where in the table you might be
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To lock columns, select the column(s) you want to lock Then, in the Home tab Records group, click More and click Freeze Or Right-click a column selector, and click Freeze Columns
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To unlock frozen columns, in the Home tab Records group, click More and click Unfreeze Or
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Right-click a column selector, and click Unfreeze All Columns In either case, you will have to move the columns back to their original locations
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Microsoft Of ce Access 2007 QuickSteps Working in the Table PC QuickSteps Getting to Know Your PC
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CHANGING HOW THE CURRENT DATASHEET LOOKS (Continued)
1 Click the Font group Dialog Box Launcher
Adjust Row Height
You can adjust the height of all rows in the table by using the mouse, by typing a precise value, or by choosing a default height:
(the arrow in the lower-right corner of the group):
To change row height with the mouse, point at the bottom border of a record selector When the pointer changes to a cross, drag the border up or down to the height you want To change row height precisely, right-click a row selector, and click Row Height In the Row Height dialog box, type a row height To use the default row height (1425 is the default height for the Calibri font), click the Standard Height check box Click OK
To change the background color, click the
Background Color down arrow, and select a color from the palettes
To change the color of alternating rows, click
the Alternate Background Color down arrow, and select a color from the palettes Click No Color to apply the fill/back color as a solid background
To change the color of the gridlines, click the
Gridline Color down arrow, and select a color from the palettes
To return to the default theme colors, click
Automatic at the top of each color menu
2 Click OK when finished
CHOOSE A GRID APPEARANCE In the Font group, click the Gridline down arrow, and
select the combination of vertical and horizontal gridlines you want from the menu ADD EFFECTS TO CELLS
1 Click the Font group Dialog Box Launcher
(the arrow in the lower-right corner of the group)
2 Under Cell Effect, select a type of effect The
result appears in the Sample area
3 Click OK when finished
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Microsoft Of ce Access 2007 QuickSteps PC PC QuickSteps Getting to Know Your Working in the Table
How to
Sort Records in a Table Sort Records in a Form Choosing a Filter Filter by Selecting Filter for an Input Filter by Form Use Operators and Wildcards in Criteria Removing, Clearing, or Reapplying a Filter Use Advanced Filters Create a Simple Query with a Wizard Create or Modify a Query in Design View View the Query Results Save and Close a Query Using the Expression Builder Set Query Properties
5
Retrieving Information
A great deal of Access is geared toward getting data into tables In earlier chapters, you learned how to create tables, set field properties, and enter the data Those are all worthwhile skills you need to develop, but the value of data lies in finding ways to extract from it just the information you want for a particular need In this chapter you will learn how to organize data by sorting; how to filter data so that you see only the fields you want; and how to create queries, which can do everything filters do and much more
Sort Data
Sorting allows you to reorganize your data by taking values in one or more fields and placing their corresponding records in an ascending or descending order There are no permanent changes made to the data, data in each record is unchanged, and you can easily return your data to the view you started with
8 9 10
Microsoft Of ce Access 2007 QuickSteps
Retrieving Information
Copyright 2007 by Matthews Technology Click here for terms of use
To remove a sort, in the Home tab Sort & Filter group, click Clear All Sorts
Sort Records in a Table
Typically, records are sorted sequentially by the primary key as they are entered You can alter this sort order by choosing to sort all records based on the values in a different field, or even in multiple fields
SORT ON ONE COLUMN
1 2
In the database whose data you want to sort, open the table in Datasheet View (see 4) Right-click anywhere in the column for the field that you want to sort your data on Click A-Z to sort ascending from smaller to larger numbers, oldest to newest dates and times, and alphabetically from A to Z Or Click Z-A to sort descending from larger to smaller numbers, newest to oldest dates and times, and alphabetically from Z to A (Alternatively, in the Home tab Sort & Filter group, click the Ascending or Descending buttons)
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