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Microsoft Of ce Access 2007 QuickSteps
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Stepping into Access
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Copyright 2007 by Matthews Technology Click here for terms of use
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UNDERSTANDING AN ACCESS DATABASE
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The container for data and the Access objects that
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In addition, a new database file format allows for new features, including a new Attachment data type that accommodates multiple files attached to a single record (for example, you can add several photos of a house for sale) This chapter explains how to open Access and a database file, use the ribbon and the new user interface, and then personalize settings to meet your needs You will learn how to get help online and offline and see how to end an Access session
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manage the data is a file called a Microsoft Office Access database that includes an accdb file extension, for example, MyDatabaseaccdb (previous versions used an mdb file extension, which you can convert to the new file format) A database, in its simplest form, is
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just a collection, or list, of data on a related subject for example, the pertinent information on a publisher s books, such as the title, author, ISBN number, selling price, and the number of books sold and on order
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A database can contain a single collection of data, or it can be divided among sub-collections that are related by common categories A database can also be utilized in different roles You can be a database user, who adds and/ or retrieves data, such as account information in a large corporate system Or you can be a database designer, who creates the structure of the database for others to use In most cases, you re a bit of both: for example, you might create your own design for keeping track of your music collection and enter the information yourself
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Start Access
You can start Access as you would any other program using the Start menu, using the keyboard, and using shortcuts you have created Existing Access databases can be opened in similar ways, and recently used databases can be quickly opened from within Access Many programs, such as Microsoft Office Excel and Word, open with a new, blank file ready for you to start entering text or data Access does not do this, as you are more likely to use a template to assist you in setting up a new database You will see how to open existing databases in this chapter and how to create new databases in 2
NOTE
This book assumes that you have Access 2007 installed on the Microsoft Windows Vista operating system Procedures and illustrations used throughout the book reflect this assumption If you have Windows XP as your operating system, be aware there might be procedural
Open Access
You can open Access using standard features that were set up by Windows when you installed the program, or you can use other shortcuts more to your own way of computing
differences in performing certain tasks and some illustrations might not exactly reflect what you see on your screen
Microsoft Of ce Getting to QuickSteps PC QuickSteps Access 2007 Know Your PCStepping into Access
OPEN ACCESS FROM THE START MENU
Normally, the surest way to start Access is to use the Start menu
1 2
Start your computer if it is not running, and log on to Windows if necessary Click Start The Start menu opens If listed, click Microsoft Office Access 2007 in the lower portion of the Start menu Programs you ve opened recently will be listed here
Or Click All Programs, click Microsoft Office, and click Microsoft Office Access 2007
4 5 6
In either case, the Access window opens with the Getting Started page displayed, as shown in Figure 1-1
OPEN ACCESS FROM THE KEYBOARD
1 2 3 1 2
Press the Windows flag key CTRL+ESC
(typically, between the CTRL and ALT keys), or press
Press A in the Start Search box (Microsoft Windows Vista only) Press DOWN ARROW until Microsoft Office Access is selected; press ENTER to open it
CREATE A SHORTCUT TO START ACCESS
Click Start, click All Programs, and click Microsoft Office Right-click Microsoft Office Access 2007 to display a context menu and perform one of the following actions:
Click Pin To Start Menu to add a shortcut to the upper-left permanent area of the Start menu
Microsoft Of ce Access QuickSteps PC 2007 QuickSteps Stepping into Access Getting to Know Your PC
Figure 1-1: When Access opens, you are presented with several ways to open or create a database and with helpful information from Office Online
Click Add To Quick Launch to add a shortcut to the Quick Launch toolbar on the left end of the taskbar next to Start (If you don t have a Quick Launch toolbar, right-click a blank area of the taskbar, click Toolbars, and click Quick Launch)
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