c# barcode scanner input In either case, the new query will be listed under the Queries group in the Navigation Pane in Microsoft Office

Draw PDF 417 in Microsoft Office In either case, the new query will be listed under the Queries group in the Navigation Pane

In either case, the new query will be listed under the Queries group in the Navigation Pane
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Create or Modify a Query in Design View
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Depending on the field(s) you select in the Simple Query Wizard, you might see an additional page that lets you choose whether to display detailed or summary results
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Queries use a Design View pane, shown in Figure 5-8, where you can modify an existing query (for example, a query created using the Simple Query Wizard) or start one from scratch
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Open the database where you want to create or modify a query In the Create tab Other group, click Query Design to open a blank query in Design View
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Microsoft Of ce Access 2007 QuickSteps PC PC QuickSteps Getting to Know Your Retrieving Information
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Design area
Contextual tab of query-related tools
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Grid
Figure 5-8: The Query Design View pane provides everything you need to set up or change a query
CAUTION
If you add multiple tables to a query, they may not function as designed unless they have a relationship Right-click a blank portion of the design area, and click Relationships to view any related tables (see 2 for information on joining tables into relationships)
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In the Navigation Pane, click the pane s title bar, and under Navigate To Category, click Object Type Under Filter By Group, click All Access Objects In the Queries group, right-click the name of the query you want to change, and click Design View The query opens in Design View, and the ribbon displays the Design tab (Query Tools)
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WORK IN THE DESIGN AREA
The top portion, or design area, of the query Design View pane displays the fields, tables, and queries that you want the query to use in performing the actions you ask of it (Existing queries will show their associated tables and queries; new queries will show a blank palette)
If not displayed, click Show Table in the Design tab (Query Tools) Query Setup group to display the Show Table dialog box, shown in Figure 5-9 Choose which tables and/or queries you want to include (press CTRL while clicking objects to select multiple objects) Click Add The objects are added to the design area Click Close when finished In the Query Type group, click the query you want Depending on your selection, you will see a tailored grid at the bottom of the pane and/or be presented with a dialog box requesting more information from you
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Figure 5-9: Add tables and queries to the design area
To remove an object from the design area, right-click the object and select Remove Table
A popular use for queries is to calculate a total Click Totals in the Design tab (Query Tools) Show/Hide group to add a Total row to the grid Click the Total field in the column where you want to apply it, click the down arrow
WORK IN THE GRID
The lower portion of the query Design View pane, or grid, contains columns that you set up, on a field-by-field basis, using the fields from the tables and queries in the design area Each column has several parameters you can apply to fully build your query
that appears, and choose the type of total you want If you choose Expression, type the expression in the Criteria field; or right-click the field, and select Build to use the Expression Builder
If working with a blank grid, add the first (or only) field to the leftmost column by locating it in the table or query in the design area and dragging it into the field labeled Field You can also click the field in the grid, click the down arrow that appears, and select the field you want If you want to sort your results, click the Sort field, click its down arrow, and select the sort order you want Select the Show check box if you want the values from this field to display after the query is run
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You can simultaneously move all fields in a table or query from the design area to the columns in the grid, rather than dragging them or choosing them individually From the top of each field list in the table or query object, drag the asterisk (*) to the first field in the grid (see the Suppliers table in Figure 5-8)
Type expressions, values, or other criteria in the Criteria field; or click Builder in the Query Setup group to have the Expression Builder help you construct an expression (see the Using the Expression Builder QuickSteps later in the chapter)
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Repeat steps 1 4 for other fields you want to include in the query Modify the structure of the grid by changing the number of rows and columns using the applicable Insert and Delete tools in the Query Setup group (See 4 for information on selecting, inserting, and deleting rows and columns in a table)
To better arrange the design area and the grid in the query Design View pane, resize the pane by collapsing the Navigation Pane and/or resizing the Access window You can also change the proportion each area occupies in the pane by dragging the bar between the areas up or down
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