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ADD A CALCULATED CONTROL
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You can use several formatting tools to change the
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Calculated controls combine values from several text, number, currency, or date fields that are included in the underlying table or query A calculated control is a
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appearance of a form See 8 for more information
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Figure 6-13: You can adjust your column widths when using the Combo Box Wizard
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Microsoft Of ce PC QuickSteps Access 2007 QuickSteps PC Getting to Know Your Creating Forms and Using Controls
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text box control whose control source property is set to an expression Here are some examples:
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=[price]*[onhand] displays the total value of the inventory =[Expiration Date]-Date() displays the number of days until the expiration date =[First Name] & " " &[Last Name] displays both the first name and last name with a space between
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Controls are used in both forms and reports Reports are discussed in 7
Depending on the data type of the calculated control, you may need to change some of its formatting properties For example, if the result is a currency field, you may want to see a dollar sign If you want to see the result in a different font or bold, change those properties after creating the calculated control
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Open your form in Design View In the Design tab Controls group, click the Text Box tool Click the form design area where you want the new control The control and its label are displayed In the Property Sheet, click the Data tab (If the Property Sheet is not displayed, double-click the control) Click Control Source and type the expression you want
Or Click the Builder button to use the Expression Builder to help you set up the expression (see 5 for more information on using the Expression Builder)
Click the Format tab to set the formatting properties that suit your needs, such as formatting currency or fonts For example, to format for currency, in the Format tab, click the Format down arrow, and choose Currency The data will appear in US currency format Click the label of your new text box On the Property Sheet, click the Format tab, and type the name for your label in the Caption property box Right-click the form s tab, and click Save Right-click the form s tab again, and click Form View to see the results
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ADD A YES/NO CONTROL OR OPTION GROUP
Yes/No controls such as toggle buttons , check boxes , and option buttons can appear on a form as single controls or as part of an option group control (An option group control combines a set of Yes/No controls in a group within a frame When the user selects one of the options, that value is stored in the field associated with the option group control) When you select or clear one of these buttons, the Yes or No value is displayed in the underlying table or query The way it is displayed depends on the format property set in the table design
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In a form open in Design View, in the Design tab Controls group, click the control you want to use Position your mouse pointer in the form design where you want the control to appear, and click Check boxes and option buttons include a generic label, while the toggle buttons show no label or image If you have chosen a control with a generic label, click the control label (not the Yes/ No control itself) On the Property Sheet, click the Format tab, and type the desired text in the Caption property text box Switch to Form View to see the results
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Yes/No controls can be grouped within an option group control that offers a list of mutually exclusive alternatives The control itself is the frame around the Yes/No controls The Option Group Wizard is on hand to guide you through adding an option group, as seen in Figure 6-14
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