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dialog box that appears, select where you want the extracted database file stored, and rename it if desired Click OK
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Microsoft Of ce Access 2007 QuickSteps Securing Getting to Know Your PC and Administrating Access PC QuickSteps
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Some basic guidelines for creating a password include:
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Create a strong password that combines
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and symbols For example, 67TrCg!89sdJ is a strong password, while MyFavoriteCat is not
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Passwords should be eight or more characters Never use a word that appears in the dictionary Do not use characters that have a special meaning
in Access: \ [ ] : | < > + = ; , *
When you encrypt a database, you are using one of the Microsoft Office 2007 128-bit encryption algorithms These provide greater security than the encryption algorithms used in previous versions of Access Figure 9-3: Access will notify you of self-certificates, but will not enable content without your approval
Encrypt a Database
NOTE
By default, databases are opened in shared open mode, which allows others to concurrently open the database and access the data You can change this behavior so that only one user has exclusive use of the data To change the default open mode behavior, click the Office Button, click Access Options, and click the Advanced option Under Advanced, click the behavior you want,
A database password only protects a database from being opened by someone who doesn t know the password Anyone who knows the password can open the database Once the database is open, the user can do anything with it
ASSIGN A PASSWORD
You must have exclusive use of the database to assign a password
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Make sure all users have closed the database Click the Office Button, and click Open In the Open dialog box, shown in Figure 9-4, select the database you want to protect with a password, click the Open down arrow, and click Open Exclusive In the Database Tools tab Database Tools group, click Encrypt With Password
and click OK when finished
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Figure 9-4: You can select how to share a database using options in the Open dialog box
CAUTION
Don t forget your password You won t be able to open the database without it Write it down and store it in a safe place
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In the Set Database Password dialog box, type the password Repeat the password in the Verify text box, and then click OK The next time you try to open the database, you will be asked for the password
REMOVE A PASSWORD
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Open the database in Exclusive mode
In the Database Tools tab Database Tools group, click Decrypt Database In the Unset Database dialog box, type the password and click OK
Remove Database Objects from View
Hiding database objects does not really tighten security, per se; although it does keep certain objects from appearing in the Navigation Pane and out of sight/ out of harm s way to casual users
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Microsoft Of ce Access 2007 QuickSteps Securing Getting to Know Your PC and Administrating Access PC QuickSteps
UICKSTEPS
HIDE DATABASE OBJECTS
KEEPING DATA SAFE
There are several actions you can take to keep data safe from unintended changes that supplement any security measures you are implementing
To hide a group of objects in the Navigation Pane, right-click the group title bar, and click Hide To hide an object within a group in the Navigation Pane, right-click the object and click Hide In This Group
PREVENT EDITING TO RECORDS You can lock all records, or just the record you are editing, from changes in the open form or datasheet (and also lock records in underlying tables) This feature is useful when a database is shared 10 described
VIEW HIDDEN DATABASE OBJECTS
In order to view objects or groups that are hidden, you will need to see them in order to change their status
how to share a database
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Right-click a blank area of the Navigation Pane, and click Navigation Options Click the Show Hidden Objects check box, and click OK Any hidden objects or groups appear dimmed in the Navigation Pane Right-click the hidden object or group you want to return to full view, and click Unhide In This Group or Unhide, respectively Figure 9-5 shows the command for revealing a table To return remaining hidden objects to a fully hidden status, right-click a blank area of the Navigation Pane, click Navigation Options, and clear the Show Hidden Objects check box Click OK
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