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Microsoft Of ce PC QuickSteps Access 2007 QuickSteps to Know Your PC Getting Extending Access
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Hide drop zones and the Field list to better display your PivotChart
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Change the chart type to something more suited to your audience
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Change axis titles by right-clicking and modifying their properties
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Each item in this legend is from a Category field and becomes a data series in the PivotChart
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Figure 10-8: After you apply PivotTable techniques to get your data arranged, it s only a matter of using common charting tools to bring a PivotChart to life
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Microsoft Of ce Access 2007 QuickSteps PC PC QuickSteps Getting to Know Your Extending Access
You can tell if a field has filtered data by the color of the
AutoFilter down arrow in the field header A blue arrow indicates the field is filtered To remove filters, click AutoFilter in the Filter & Sort group to turn them off
You can switch any table, form, or query to PivotTable or PivotChart View by clicking the View down arrow and selecting the desired view
Figure 10-9: Access provides a second opinion on your design for the database objects you select
CHECK TABLES FOR DUPLICATE DATA
The Table Analyzer Wizard looks at a table and determines whether your table can be divided into two or more related tables and your data parsed to avoid repeating data (and thereby making searches and other database actions more efficient) For example, if you have a table that stores ordering and customer information, you wind up repeating information for each customer, such as name, address, and phone numbers, in repeat orders The Table Analyzer Wizard might recommend that you create a Customer table and an Order table and then relate the two based on a generated unique primary key (and assist you along the way to perform the actions)
NOTE
More information on PivotCharts and on charting in general is offered in Microsoft Office Excel 2007 QuickSteps, published by McGraw-Hill/Osborne
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Open the database whose data you want Access to check In the Database Tools tab Analyze group, click Analyze Table The first two pages in the wizard explain the problem created by duplicated data and provide examples (Figure 10-10 shows the first one) Click Next after reading through each page
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Microsoft Of ce PC QuickSteps Access 2007 QuickSteps to Know Your PC Getting Extending Access
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CAUTION
Before you, or you let Access, make any changes to the design of your database, be sure to create a backup copy See 9 for information on backing up a database
QUICKFACTS
UNDERSTANDING SHAREPOINT
Access 2007 integrates tightly with Office SharePoint Server 2007 (the server-based product on which the latest version of SharePoint sites are created) to promote data sharing and linking SharePoint sites provide an interactive way for users to use Access data and objects using a Web browser, as well as to connect through
Access 2007 While setting up a SharePoint site is beyond the scope of this book, if you have access to such a site, you can use Access 2007 to great advantage, including: Figure 10-10: The Table Analyzer Wizard starts by informing you of the problem duplicate data creates and lets you know how it will try and fix your table
Move a database to SharePoint, creating lists from
your tables where users can work with the lists on SharePoint or create linked tables on their local version of Access
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Import data from a SharePoint list into an Access
2007 database
In the third page, click the table you want to Access to split into additional tables, and click Next In the fourth, and subsequent, pages, let Access decide how to split the table (you will have final decision-making authority) You will have the opportunity to rename proposed tables (see Figure 10-11), select primary keys, correct any errors Access finds, and have Access create a query for you based on the new related tables
Export Access 2007 tables and queries to a
SharePoint list
Export tables and queries to SharePoint lists
The External Data tab SharePoint Lists group contains the first step in the process of moving data to a SharePoint site and the tools to keep the data up-to-date
Share Data
Sharing data is an essential element of any workplace environment This section will take you through exporting and linking Access data to a variety of applications In addition, the Internet has done a great job of connecting people and information Access taps into Web technology in a variety of ways
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Microsoft Of ce Access 2007 QuickSteps PC PC QuickSteps Getting to Know Your Extending Access
UICKSTEPS
MERGING DATA WITH MICROSOFT WORD
You can link to a Microsoft Word document and use Access data as fields in a form letter and/or address envelopes
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