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Customizing Forms
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2 Select the category you want, select the specific action, and then click Next Depending on your choice of action, the wizard displays additional dialog boxes requesting information, such as the name of the form to open or the report to preview 3 After choosing the options required by the action you selected, the next wizard dialog box lets you choose between text and a picture for the button You can accept the default text or enter your own If you don t like the default picture, click Show All Pictures and choose another one, or click Browse and look in another folder As you select a picture from the Show All Pictures list, you can see how it looks in the left Sample panel After making your choice, click Next 4 Enter a name for the button or accept the default name Then click Finish You can modify the properties of the command button later to change between a picture and text Of course, you can always move and resize a command button, just like any other control in the form design Command buttons are included in the tab order of the form design That is, as you press tab to move around in Form view, a command button gets focus when its turn comes Then you can press enter to select the button the keyboard equivalent to clicking the command button
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PART II
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TIP If you use a picture on a button instead of text, creating a control tip, which explains what
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happens when the button is clicked, is a good idea A control tip automatically displays below the button when you move the mouse pointer over the command button You can customize the tip the wizard provides by entering the tip text in the ControlTip Text property If you created a status bar message using the StatusBar Text property, it appears in the status bar when you select the control to which it applies You can also create your own custom help, as you ll see in the section Adding Custom Help later in this chapter
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FIGURE 12-5
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Choosing the type of command button
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Part II:
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Retrieving and Presenting Information
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When the Command Button Wizard builds the button for you, it builds a macro or an event procedure containing Visual Basic code to store with the form For example, you can use the wizard to add a command button to print the current record in the Current Workorders form To add this button, start the wizard, choose the Record Operations category and the Print Record action in the first dialog box, and then click Finish to accept the remaining default options
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The wizard creates an embedded macro that carries out the action you selected Look at the button s Event tab on the Property Sheet and you will see [Embedded macro] in the On Click property This indicates the action that will take place when you click the control See 19 for more information about creating and using macros
C AUTION If you choose Form Operations and Print Form as the action to take, Access prints all the
records as one continuous form on multiple pages If you want to print only the current record, choose Record Operations and Print Record in the Command Button Wizard dialog box
Adding Hyperlinks
In 6, you saw how to add a hyperlink field to a table and how to insert a hyperlink address in the field You can click a hyperlink in a table to jump to a different address for
12:
Customizing Forms
each record For example, the Drawing hyperlink fields in the Home Tech Repair Workorders table (shown in 6) contained addresses of files with scanned engineering drawings The hyperlink address you enter in the field in a record appears in Form view, like other fields To add the field to the form design, drag the hyperlink field name from the Field List pane to the form design If you don t need to tie a hyperlink address to a record, you can add it to the form in Design view as an unbound control You can add a hyperlink to a form design either as a label or an image Both jump to the target address when you click the control in Form view To add a hyperlink as a label to the Home Tech Repair Roster form that will jump to the Employees table, do the following:
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