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Retrieving and Presenting Information
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This chapter only begins the discussion of the variety of printed material Access and the Report Wizards can produce So far, you have learned the fundamentals of report construction and how to use the Report Wizard for creating standard detail and summary reports You also had a glimpse of the advantages of using report snapshots for electronic distribution of Access reports The Report Wizard can create reports from several related tables and arrange the information in almost any way you choose You have the opportunity to summarize any numeric or currency field values in several ways to include more useful, analytic information The next chapter delves deeper into customizing reports and creating special purpose reports, such as a report based on a parameter query that requests information from the user You will see how to create a report from scratch and add special types of controls, including a subreport that contains the detail data related to the data in the main report The chapter also describes how to create columnar reports for such purposes as printing mailing labels 15, the final chapter in this trio of chapters dealing with printed Access products, also looks at the analytical tools provided by the Chart, PivotTable, and PivotChart Wizards
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Customizing Reports
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hen you create reports with Access 2007, you re limited only by your imagination Because Access offers so many tools and features for creating custom reports, you can design and print information any way you like In addition to printing table or query data grouped and arranged in special orders, you can create reports that print data in columns on the page A special type of columnar report can be used to print mailing labels or labels for other purposes, such as book plates or CD labels This chapter discusses creating custom reports from Design view, as well as printing labels with the help of the Label Wizard Most of the examples deal with data in the Police database introduced in 12 You might want to keep the Police database open as you work through this chapter
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Using the Report Wizard is by far the easiest way to start a custom report, but you can also start from an empty report design or in Layout view In the Create tab s Reports group, you simply click either the Blank Report or the Report Design command If you have selected a table or query in the Navigation Pane, the associated Field List pane appears at the right Figure 14-1 shows a new report in Layout view when you use the Blank Report command The Field List pane opens on the right where you can expand the Alpha Card table to add its fields to the report Notice the active ribbon tab is Formatting, which includes tools for grouping and formatting the report You can also add controls to the report in Layout view The Field List pane shows all the fields in the table selected in the Navigation Pane, plus it lists of the other tables in the database As you drag fields from the Field List pane to the report, they are stacked with one record per row and one field per column, with the field
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Part II:
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Retrieving and Presenting Information
FIGURE 14-1 Starting a new report in Layout view
14:
Customizing Reports
names at the top After adding all the fields you need, you can remove the applied layout and rearrange the controls the way you want
PART II
You can also start a new report by choosing the Report Design command Figure 14-2 shows the start of the report in Design view The active ribbon tab is Design, which contains the tools you need to finish building the report design As you add fields to the report design, they are arranged in a tabular layout with the field names at the left The easiest way to add fields is to double-click the field name in the
Part II:
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