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C AUTION Be sure to leave the brackets around the field names in the SQL statement because they
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Save the changes and switch to Form view Figure 15-10 shows the two charts with their new legends
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Editing with Microsoft Graph
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Microsoft Graph is an applet (a small program) you can use from within Access to edit the charts you created with the Chart Wizard When you activate Microsoft Graph, special toolbars appear in the Access window that you can use to edit the chart in place
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NOTE Access 2007 uses Microsoft Graph 2003 as of this writing
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Microsoft Graph serves many programs and not all its features apply to Access charts This chapter covers the main features that help you modify charts that you included in Access forms and reports, you can experiment with others To activate Microsoft Graph, double-click the chart control in the form or report Design view Figure 15-11 shows the Crimes by Year form in the Access window when Microsoft Graph is active In addition to the Form window containing the chart, a Datasheet window appears containing the related data Notice the crosshatched border around the chart that indicates Microsoft Graph is currently running
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Creating Charts and Graphs
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PART II
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FIGURE 15-10
Charts with legends edited in Access
The title you entered in the Chart Wizard dialog box appears as the chart title in Microsoft Graph, and the data shown in the datasheet is from the row source table or query To show or hide the datasheet, do one of the following: Choose View | Datasheet, which toggles the Datasheet window off and on Right-click the Chart window and choose Datasheet from the shortcut menu Click the Close button to close the Datasheet To leave the Microsoft Graph window and return to the Access form or report Design view, click anywhere outside the chart object The changes you made to the chart in Microsoft Graph appear in the Access chart You must save the form or report design to save the changes
Looking at the Microsoft Graph Toolbars
The Microsoft Graph window normally has two toolbars: Standard and Formatting Three other toolbars are available on demand: Drawing, Picture, and WordArt, which you can use to add special objects to the chart To display a toolbar, right-click in any toolbar and select the one you want to use You can also choose a toolbar from the View | Toolbars menu
Part II:
Retrieving and Presenting Information
FIGURE 15-11
A typical Microsoft Graph window
The first combo box on the Standard toolbar is used to select a chart object The By Row and By Column buttons change the display of the series Click Chart Type to change to a different type of chart The Gridlines buttons display or hide the horizontal or vertical gridlines
15:
Creating Charts and Graphs
Data Table Chart Objects Import File By Row
Legend Fill Color
Category Axis Gridlines
View Datasheet
Chart Type By Column
Drawing
PART II
Value Axis Gridlines
The Graph Formatting toolbar has many of the common font name, size, weight, and alignment buttons, in addition to a few that are unique to Microsoft Graph All these formatting activities are available by selecting the chart element and choosing Format | Selected chart element (chart element is replaced by whatever object you selected)
Comma Style Angle Counterclockwise Decrease Decimal Currency Style
Percent Style Angle Clockwise Increase Decimal
The Increase Decimal button adds one decimal place to the right of the decimal point The Decrease Decimal removes the right-most point The three Style buttons add a currency symbol, a percent sign, or a comma thousands separator to numeric values
Changing the Chart Appearance
To change the size of the chart, select the chart border and drag the sizing handles until it reaches the size you want
NOTE You may find that some changes in the chart appearance depend on the relative sizing of the
chart and the frame in the form or report You may have to experiment to reach the desired appearance
Formatting Text Elements You have the same options when formatting most of the text
elements in the chart Select the element and choose the Format | Selected chart element to open
Part II:
Retrieving and Presenting Information
the Format dialog box You can also press ctrl-1 to open the Format dialog box for the selected element The Format Chart Title dialog box has three tabs: Patterns, Font, and Alignment
NOTE Select Fill Effects in the Format dialog box to open another dialog box, where you can choose
gradients, fill textures, or patterns, and even select a picture to use as a background The Font tab contains the standard font name, size, weight, colors, and effects, such as underline, strikethrough, superscript, and subscript When you select the chart title or one of the axis titles and choose the Format | Selected chart element, the Alignment tab appears, where you can choose the text alignment, plus the orientation You can have the text displayed vertically or at a specific angle by clicking the arc in the Orientation area
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