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NOTE See Introducing Structured Query Language in 9 for information about the SQL
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WHERE clause Data Mode (optional) Choose from the list of data entry modes: Add, to allow adding new records; Edit, to allow editing of existing records; or Read Only, to prevent any additions or editing Choose Read Only from the list for this example Window Mode (required) Choose from the list of window modes, including Normal (default); Hidden, which hides the form; Icon, which displays the form minimized; or Dialog, which sets the form Popup and Modal properties both to Yes Leave the Window Mode with the default Normal setting for now 5 If you started the Macro Builder from the Create tab, close the Macro window, enter a name for the macro in the Save As dialog box, and then click OK When you return to the Macros group in the Navigation Pane, you ll see the name of the new macro If you started the Macro Builder from the Property Sheet, you will not be asked to name the macro It is saved with the form or report design
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Choosing Actions
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PART III
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Access offers actions that cover data management activities, such as opening forms and reports, printing reports, filtering data, validating data, moving among records in a form, playing sounds, displaying message boxes, and even exchanging data with other programs To add an action to a macro, you can either choose an action from the Action drop-down list or type the name yourself As with many lists offered by Access for choosing an item, if you begin to type the name of the action, Access automatically fills in the remaining characters for you
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NOTE See Programming with Macros and SQL in the Quick Reference on the CD for a complete
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description of all the macro actions and their arguments To navigate between controls or records, use the FindNext, FindRecord, GoToControl, or GoToRecord actions To modify an Access window, use the Maximize, Minimize, MoveSize, or Restore actions To open an object, use the OpenForm, OpenModule, OpenQuery, OpenReport, or OpenTable actions To set the value of a field or control, or a property of a form, control, or report, use the SetValue or SetProperty actions To print a report, use the OpenReport action and set the View argument to Print Preview If you want to print the report without previewing, set the View argument to Print To run a query, use the OpenQuery action and set the View argument to Datasheet
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NOTE If you don t see SetValue in the list of macro actions, click the Show All Actions command in
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the Show/Hide group on the Design tab
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Part III:
Improving the Workplace
Setting Action Arguments
Most macro actions have a list of associated arguments that give Access more information about how you want to carry out the action Some arguments are required and others are optional When you add an action to a macro, the argument list appears in the Action Arguments pane and the Arguments column You can usually type the value that you want in the field next to the argument, but many fields offer drop-down lists If you enter a value, some arguments require that the value be included in the list A description of the current argument is displayed in the information pane to the right of the argument list If you need more help, press f1 with the insertion point in the argument field
TIP In some cases, choices for one argument can determine which choices are available for an
argument farther down in the list For this reason, setting the arguments in the order that they re listed in the Action Arguments pane is best If the argument requires an object name, you can enter the name or drag the object from the Navigation Pane to the argument field When you drag an object from the Navigation Pane, Access automatically sets the appropriate arguments for that action Instead of selecting from a list or entering a value, you can enter an expression that evaluates to the argument value that you want to use Always precede the expression with an equal sign (=) so Access recognizes it as an expression instead of an identifier For example, the expression = [EntryNo] sets the argument to the value in the EntryNo control
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