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PART I PART I PART I
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To start working with a database in Access 2007, let s open the Northwind Traders sample database that comes with Microsoft Office This database is an order-processing application that demonstrates the power and usefulness of a relational database Even though the purpose of the database seems straightforward enough taking and filling orders from customers for the company products a lot of data still must be manipulated The database is introduced in this chapter and discussed further in 2 The easiest way to install and open the Northwind Traders database is through the Getting Started window 1 In the From Microsoft Office Online section in the left pane, double-click Sample The Sample window displays a thumbnail for accessing the Northwind Traders database (see Figure 1-3)
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NOTE If you have already downloaded the database, you ll see two thumbnails one to create a new
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copy of the database and the other to download it for the first time, as shown in Figure 1-3 2 Click the thumbnail to see the option The right pane offers the option to download the database file into your default folder for example, C:\\Documents and Settings\ Virginia Andersen\My Documents\ 3 Click the folder icon in the right pane to browse for a different destination, if necessary 4 Enter a different database name, if desired 5 Click Download (or Create)
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FIGURE 1-3 Choosing the Northwind sample from the Sample pane
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Figure 1-4 shows the Northwind Traders database in the startup window New security features have been added to Access 2007 In previous versions, when you opened a database containing macros or Visual Basic for Applications (VBA) code, you were asked whether you wanted to enable them In Access 2007, you see a Security warning message across the window between the opening ribbon and the database itself To enable the contents, do the following: 1 Click the options button 2 In the Microsoft Office security options dialog box (see Figure 1-5), check Enable This Content 3 Click OK
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NOTE More about security and how you can keep your database safe is found in 25
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Now you are ready to sign on to the Northwind Traders database Click Login as an employee in the Login dialog box to get started
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Q u i c k To u r o f M i c r o s o f t O f f i c e A c c e s s 2 0 0 7
PART I PART I PART I
FIGURE 1-4
The Northwind Traders database in the startup window
Touring the Navigation Pane and the Object Window
The left pane in the application, labeled All Access Objects, is the new Navigation Pane that replaces the database window featured in previous versions of Access The names of all the database objects appear in the Navigation Pane, where you can also see the complete list of objects without having to tab to other windows You can also open any of the database objects from the Navigation Pane
NOTE When you change the arrangement of objects in the Navigation Pane, the header changes to
Navigate to Category You can resize the Navigation Pane by dragging the right border You can also hide the Navigation Pane if you need more screen space by clicking the Shutter Bar Open/Close Button, the << or >> button in the upper-right corner Or just press f11 To reopen the pane, click the Open button or press f11 again To change the display of items in the Navigation Pane, right-click the menu at the top of the pane and point to View By The options include Details, Icon, and List If you choose
Part I:
Getting Started
FIGURE 1-5 The Microsoft Of ce Security Options dialog box gives you a chance to enable the contents in the database
Details you can view the date the object was created and when it was last modified You can also use the menu to sort objects by name, type, date created, or date modified
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Q u i c k To u r o f M i c r o s o f t O f f i c e A c c e s s 2 0 0 7
To see all the ways you can arrange and view your database objects in the Navigation Pane, click the down arrow next to All Access Objects at the top of the pane
PART I PART I PART I
The upper section of the pane gives you five options for accessing objects The lower section offers the option to filter the objects by a specific type or include all objects in the display For now, let s leave the Navigation Pane to show all objects by type The Navigation Pane also replaces the common switchboard user interface by allowing you to place specific actions in a custom group in the pane (more about this in 21)
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