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Command Show Table Hide Table Direct Relationships All Relationships Close
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Description Opens the Show Table dialog box with lists of all tables and queries in the current database Removes the selected table from the Relationships window Displays the relationships for the selected table Displays all relationships in the current database Closes the window after asking if you want to save changes to the layout
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Three shortcut menus are available in the Relationships window by right-clicking a field list box, an empty area in the Relationships window, or on the center part of a relationship line: Field list shortcut menu Includes in addition to Show Direct the Table Design (or Query Design) option, which opens the Design view for the selected table or query, and the Hide Table option, which temporarily removes the table or query from the display, not the layout Hide Table is also available from the Relationships group Relationships window shortcut menu Includes in addition to Show Table and Show All the Save Layout option, which saves the current arrangement of field list boxes in the Relationships window It also includes Close, which closes the Relationships window Relationship line shortcut menu Includes Edit Relationship, which opens the Edit Relationships dialog box, and Delete, which removes the relationship you rightclicked Edit Relationship is also available in the Tools group on the Design tab
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Relating two tables in Access couldn t be easier You simply drag a field (usually the primary key) from one table and drop it on the corresponding field (the foreign key) in the other table The field names do not need to be the same, but they usually need to be the same data type and contain the same kind of information If you intend to enforce referential integrity, the fields must be the same data type If the fields are Number fields, they must also have the same Field Size property One exception applies to the requirement to match data types when you relate an AutoNumber field to a Number field An AutoNumber field with the New Values property set to Increment can be linked to a Long Integer Number field AutoNumber values are stored as 4-byte numbers For the foreign key to have a matching value, it must contain a number of the same size: a Long Integer
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TIP Dragging the foreign key field from the related table to the primary key field in the primary
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table creates the same relationship To relate the Employees table to the Workorders table by Employee ID, do the following: 1 Click the Employee ID field in the Employees field list and drag it to the Principal Worker field in the Workorders field list
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2 Drop the linking field into the child table The Edit Relationships dialog box opens
PART I PART I PART I
TIP Notice that Access recognizes this relationship as a one-to-many, because one of the fields is a
primary key and the other isn t If both fields were primary keys, Access would recognize the relationship as one-to-one If the fields are neither primary keys nor unique values, Access calls the relationship Indeterminate 3 Verify the field names that relate the tables, and then do one of the following: If you want to change the field at either side of the relationship, you can select a different field from the drop-down field list under the table name If you want to add another relationship between the same tables that relates two different fields, move to an empty row in the grid, click the down button, and choose from the list for each table If you chose the wrong foreign key, choose Cancel in the Edit Relationships dialog box and start over in the Relationships window If you type the first few letters of the field name in the Edit Relationships dialog box grid, Access will fill in the rest for you 4 To complete this relationship, click Create, and you will return to the Relationships window Figure 5-1 shows the Relationships window with the new link drawn between the Workorders and Employees tables 5 To complete the relationships in the window, repeat the previous procedure to draw the relationship line from the Employee ID field in the Employees field list to the Supervisor field in the Workorders field list
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