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Q u i c k To u r o f M i c r o s o f t O f f i c e A c c e s s 2 0 0 7
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Moves to another tab on the selected ribbon Hides or shows the ribbon Displays shortcut menu for selected command Moves focus between active ribbon tab, Navigation Pane, current document, and status bar toolbar
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PART I PART I PART I
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Moves focus back or forward to each command on the ribbon Moves among items in the ribbon Activates selected command or control on the ribbon; opens the selected menu or gallery in the ribbon Activates a command or control in the ribbon or finishes an action and returns to the document Displays Help for the selected command or control or opens the general Help window
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UP, DOWN, LEFT, SPACEBAR
or ENTER
ENTER
TABLE 1-1 Command Keys for Ribbon Commands
Using Shortcut Menus
Shortcut menus are context-sensitive menus that appear when you click the right mouse button The commands in the menu depend on where the mouse pointer is located and what s happening when you click the button Click anywhere outside the menu to close it Pressing enter, esc, or alt also closes the shortcut menu Only the most commonly used commands are included in the shortcut menu, but they might also include commands from several different ribbon tabs Figure 1-6 shows the shortcut menu that appears when you right-click a table name in the Navigation Pane To choose a command from a shortcut menu, click the command or type the letter underlined in the name of the command A right arrow next to a command, such as Import in Figure 1-6, means that a submenu is available Rest the mouse pointer on the item to open the list of subcommands, and then click to choose one from the list If the command shows an ellipsis ( ), a dialog box opens when you click it
NOTE See 20 for information on how to customize the Navigation Pane, ribbons, and the
Quick Access toolbar
Looking at a Table
To open one of the tables in the current database, first expand the list of tables in the Navigation Pane by clicking the expansion arrow next to Tables Then double-click the table name or right-click the name and choose Open from the shortcut menu The table appears with the data in rows and columns, much like a spreadsheet This view of table data is called Datasheet view
Part I:
Getting Started
FIGURE 1-6
Shortcut menus help speed up database tasks
Figure 1-7 shows the open Northwind Orders table in Datasheet view Each row contains a single record with information for one order Each column contains values for one field Each field has a unique name and contains a specific item of data, such as the customer or employee name The column headings show the field names When you enter data in the table, you re putting actual values in the cells at the intersections of rows with columns
Touring the Datasheet View
You might have noticed some changes that occur in the window when you open a table For example, the window now shows the name of the open table in a tab above the table document The Home tab of the ribbon now shows more available commands in the contextual command groups that is, they are no longer dimmed and are now available to activate
1:
Q u i c k To u r o f M i c r o s o f t O f f i c e A c c e s s 2 0 0 7
PART I PART I PART I
FIGURE 1-7
The Northwind Orders table in Datasheet view
The datasheet window shows scroll bars at the right side and along the bottom To the left of the bottom (horizontal) scroll bar is a set of navigation tools you can use to move through the records in the table
Navigating among Records and Fields
You need to be able to access your data if you want to enter new information or edit existing records As always, you can move the cursor around the records and fields in your table in several ways, including simply clicking in the desired location if it is visible You should try them all and settle on the one that works best for you The methods are as follows: Using keystrokes such as tab and the arrow keys Clicking the record navigation buttons at the bottom of the datasheet Dragging the vertical and horizontal scroll boxes Clicking Go To (the blue arrow) in the Find command group at the right end of the Home ribbon
Part I:
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