Row sizing lines Field selectors Column sizing lines in Microsoft Office

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6:
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Entering and Editing Data
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You might always want some fields in your table to be visible in Datasheet view If they re far down in the list of fields in the table design, they might be off the screen to the right One solution is to change the order of the fields in the design, but it s easier to change the column order on the screen You can move the columns to the left, so that you won t have to scroll to see them To move a column, click the field selector and release the mouse button Click the field again, and when the mouse pointer changes to an arrow shape with a small rectangle, click and drag the column to the desired position When you begin to move the column, a dark vertical line moves with it, showing you where the left boundary of the moving column is at that moment The column itself doesn t move until you release the mouse button Changing the relative position of a column in the datasheet has no effect on the way the fields appear in the design or the way they re stored on the disk
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PART I PART I PART I
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Changing the Column Width
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Obviously, if all the columns are the same width, but your data and field names are all different widths, some adjustments might make the datasheet look better and make more efficient use of the screen area You can change a column width in three ways: By dragging the sizing line at the right border of the field selector button By double-clicking the column sizing line By setting the width in a dialog box Dragging to a new width with the mouse is the easiest way to change a column width, but it isn t precise To change the width with the mouse, move the mouse pointer to the column s right boundary line in the field selector When the pointer changes shape to a plus (+) sign with right- and left-pointing arrows, click-and-drag the boundary to the right to increase or to the left to decrease its width
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column disappears This is one way to hide a column Read more about hiding columns in the section Freezing and Hiding Columns in the next section If you want the column just wide enough to fit the contents, double-click the right edge of the column heading If you need to be more precise about a column width, you can set the exact width in a dialog box You can open the Column Width dialog box in two ways after selecting one or more columns: On the Home tab s Records group, click More and choose Column Width from the shortcut menu Right-click the field selector and choose Column Width from the shortcut menu
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Part I:
Getting Started
The Column Width dialog box displays the current column width, measured in characters, in the text box
To change the width, type a new value in the Column Width text box, click to place a check mark in the Standard Width box to return to the default column width, or click Best Fit The Best Fit option resizes the selected column or columns to fit the longest data in the field or the text in the column heading, whichever is longer
NOTE The only disadvantage to setting the column width to Best Fit is that you might later enter
some new data that s longer than anything before and, unless you return to the Column Width dialog box and recheck Best Fit, it won t be fully displayed with the new column width If you want to change several or all column widths at once, so they fit the data and captions, you can select the columns before choosing Best Fit in the Column Width dialog box Selecting Best Fit adjusts all the selected columns according to their contents
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