TIP Unfortunately, Access doesn t return the thawed column to the position it was in before
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freezing and moving it to the left You have to move the thawed column back yourself after unfreezing it or close the table without saving the changes in the layout to restore the original arrangement
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Hiding and Unhiding a Column
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If your table contains information irrelevant to the current activity, you might not want this data to take up space on the screen In this case, you can hide one or more columns from view Again, this changes only the appearance of the datasheet, not the data stored in the table You saw earlier that you can hide a column by reducing its width to nothing Another way to hide a column is to right-click in a selected column or in the field selector and choose Hide Columns from the shortcut menu The column immediately disappears from the screen If you want to hide several adjacent columns, select them all first, and then rightclick and make your choice If you want to hide nonadjacent columns, reposition them so they re adjacent, and then hide them as a group or hide them one at a time The More shortcut menu in the Records group also provides commands to hide and unhide columns
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NOTE If you try to copy or move records to a datasheet that currently has hidden columns, the data
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won t be entered and you ll get paste errors Be sure to unhide all the hidden columns before attempting to copy or move records
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To return the hidden columns to the datasheet display, right-click in a column header and choose Unhide Columns from the shortcut menu The Unhide Columns dialog box appears with a list of all the fields in the datasheet Check marks next to the field names indicate the fields currently in view If a field doesn t show a check mark, it s currently hidden To return a field to the datasheet display, check the box next to its name You can see the data being restored to the screen behind the dialog box when you click the check boxes Choose Close after you return all the desired fields to the display
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TIP You can also use the Unhide Columns dialog box to hide columns by removing the check marks
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Changing the Font
Access uses 11-point Calibir as the default font for datasheets The font setting applies to all the characters in the datasheet data and captions alike You might want to reduce the font size to get more data on the screen Or, you might want to enlarge the font size to make it more visible if a group is going to view the screen from a distance You can also change to any font your computer system supports The row height and column widths are automatically adjusted to accommodate the font changes
Datasheet formatting Alternate fill/ back color
To change the datasheet font, on the Home tab s Font group, click the Font down arrow and choose a font from the drop-down list To change the font size, click the down arrow and select a size from the list Changing the font style and size affects both the data and the column headers in the entire datasheet Clicking the Bold, Italic, and Underline commands also affect the entire datasheet including the column headers The remaining commands in the Font group, referring to colors and gridlines, apply only to the data in the table, not the column headers When selected, the setting affects all the columns and rows in the datasheet
Changing Gridlines and Cells
Now comes the fun part making some dramatic changes to the appearance of the datasheet with colors and special effects The gridlines the horizontal and vertical lines that separate the datasheet into rows and columns are displayed by default, but you can remove either the horizontal or vertical lines, or both You can also apply special coloring effects in the datasheet