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Getting Started
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NOTE Clicking Go To in the Find command group also allows you to move to the first, last, next,
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previous, or an empty new record, similar to the buttons on the navigation bar The Record navigation buttons at the bottom of the datasheet window provide the same options as the Go To ribbon command You can also enter a specific record number (if you know the number of the record you want to see) in the text box between the navigation buttons and then press enter This area also tells you what record the cursor is in and the total number of records in the table
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First Record Record Number Last Record
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Previous Record
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Next Record
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You can also find a specific record by placing the cursor in the column you want to search and enter the desired value in the Search box in the navigation bar The cursor immediately moves to the record containing that value To scroll to a particular record in the table, drag the scroll box to that record As you drag the scroll box, a helpful ScreenTip appears next to the pointer It tells you the number of the current record and the total number of records in the table You can also use the horizontal scroll box at the bottom of the window to drag to other columns in the datasheet
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Pressing a key or combination of keys can be a faster way to move around the datasheet once you get used to the correlation between the keys and the resulting cursor movement Here are some examples of what happens when you press various keys and key combinations: up or down arrow moves to the same field in the previous or next record right arrow or tab moves right one field in the same record If you re in the last field in the record, the cursor moves to the first field in the next record
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1:
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Q u i c k To u r o f M i c r o s o f t O f f i c e A c c e s s 2 0 0 7
left arrow or shift-tab moves left one field in the same record If you re in the first field in the record, the cursor moves to the last field in the previous record pgup or pgdn moves up or down one screen of records home or end moves to the first or last field in the same record, respectively ctrl-home or ctrl-end moves to the first field of the first record or the last field of the last record, respectively
PART I PART I PART I
TIP You can change the behavior of the Enter and Arrow keys For example, you can prevent the
cursor from moving to another record after you fill in the last field in one record See 16 for information about customizing your work place by setting options
Change the Current View
With a table open, the Datasheet view status bar shows four buttons at the right end that can change the current view of the table data: Datasheet View, PivotTable View, PivotChart View, and Design View (See 3 for more information about the ways you can view table data)
PivotChart View Datasheet View
PivotTable View
Looking at a Subdatasheet
In a relational database, it s important that you be able to view information related to the current data on the screen This has always been possible with forms and subforms in which the main form contains data from one record in one table, while the subform contains data from one or more records in a related table When viewing data in Datasheet view, the related data is contained in a subdatasheet, which can easily be displayed If the records shown in Datasheet view display a plus (+) sign at the left end of the row, additional information in another table in the database is related to that record To see this data, expand the subdatasheet by clicking the plus sign The plus sign changes to a minus ( ) sign when the subdatasheet expands To collapse the subdatasheet, click the minus sign You can have as many subdatasheets expanded as you want in a single Datasheet view Each subdatasheet corresponds to one record in the datasheet You can expand them individually or set a table property that automatically expands all the subdatasheets when the table opens in Datasheet view (See 4 for information about setting tables and other properties)
Part I:
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