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Getting Started
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SubForm
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FIGURE 1-9
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Creating a form for the Orders table
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Looking at the Wizards
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If you used earlier versions of Access, you ve already met some of the wizards, the experts that guide you through complicated processes in a few simple steps Wizards can help you create new databases, tables, and queries, as well as customize forms and reports with special features A wizard presents each step as a dialog box in which you choose what you want to do and how you want the results to look As you make choices, the wizard works in the background to create the Visual Basic code that can accomplish your goals Access 2007 has improved many of the old wizards and has added new ones, so you can get help with virtually anything you want to create You can use the Control Wizards to add command buttons, lookup fields or add a subform to your existing form See Changing the
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1:
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Q u i c k To u r o f M i c r o s o f t O f f i c e A c c e s s 2 0 0 7
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Access Environment in the Quick Reference on the CD for a complete list of the wizards and builders, as well as how to reach them
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PART I PART I PART I
Getting Help
No matter how easy Access makes database management, you can t possibly remember how to do every task That s where the Access Help feature comes in You can get help with what you re doing in two ways: Click the question mark icon at the upper-right corner above the ribbon Press f1
Using the Microsoft Access Help Window
When you press f1 or click the question mark button, the Access Help window opens, showing the list of subjects you can reach through the Access Help and How-to window (see Figure 1-10) You can click a topic to see the information or you can type specific words in the Search box at the top of the screen and click Search
FIGURE 1-10 Browse in the Access Help window for information
Part I:
Getting Started
The Access Help window has its own toolbar with buttons that you can use to browse for help
Change Font Size Show Back Refresh Table of Forward Contents Stop Home Print Keep on Top
If you want to browse through the Help file table of contents, click the Table of Contents toolbar button The Table of Contents pane displays a list of topics marked with the closed book icon Click these to expand the topics into individual Help articles (see Figure 1-11) If you are currently connected to the Internet, you also have access to all the up-to-date Help topics Additional online help includes assistance, training courses, the latest product updates, clip art and media, and a research library
Asking What s This
Most of the Access dialog boxes include the What s This tool that provides brief information about a specific element or choice in the box Activating the What s This help feature is a two-step process First, click the question mark ( ) button in the dialog box title bar The mouse changes to an arrow accompanied by a question mark Then, click the element you want to know more about To return the mouse pointer to its normal state without opening the What s This help, feature, press esc
Getting Help with What You re Doing
Without opening the Help window, Access gives you many hints and clues while you re working The status bar offers information about the current activity or the position of the cursor Many design windows include hint boxes that tell you about aspects of the design Other windows and dialog boxes include samples or previews of the selections made
1:
Q u i c k To u r o f M i c r o s o f t O f f i c e A c c e s s 2 0 0 7
PART I PART I PART I
FIGURE 1-11 Open the Table of Contents pane to nd more information
For example, when you re working in a table, the Design window status bar information tells you how to move around the Design view and get help The hint box on the right describes what should appear in the Field Size Property box
Part I:
Getting Started
Summary
This chapter has shown you ways to start Access 2007 and get around in the Access window You had a chance to try out the viewing options, the Navigation Pane, and the new command ribbons Using the Access 2007 Northwind Traders sample database, you were given a tour of the Datasheet window and a glimpse of the power behind the Access design capabilities, including the many available wizards The final section covered the ways to get help while you re working with Access by using the Microsoft Access Help window and the Table of Contents pane Armed with this familiarity with the Access database management system, you can move on to the next chapter, which introduces you to the concepts behind the relational database model and examines the types of relationships you can define between tables 2 also looks at the structure and components of a sample database, and how the data is related for efficiency Subsequent chapters present details about designing and creating a database, as well as populating it with tables and other Access objects
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