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Where are the familiar toolbars and menus As soon as you click New to create an e-mail, the menus disappear! The toolbar and menu structure used in initial Outlook views (File, Edit, Format, Window, Help, and other menus) are replaced by a ribbon, the container at the top of most Office program windows that holds the tools and features you are most likely to use for a given task, such as creating e-mail (see Figure 3-2) Continued Figure 3-1: The window for creating a message contains important differences from the one in which you read them
TYPE THE ADDRESS
This is the most basic addressing technique As soon as you click New, the cursor blinks in the To field on the message
9 10
Microsoft Of ce Outlook 2007 QuickSteps Creating and Know Your PC PC QuickSteps Getting to Sending E-mail
43 43
QUICKFACTS
UNDERSTANDING THE RIBBON
(Continued) The ribbon collects tools for a given function into tabs For example, the Messages tab contains tools to work with messages, and the Insert tab contains tools to work with inserting objects into a message The tabs organize the tools into groups For example, the Basic Text group on the Messages tab provides the tools to work with text Each Office program has a default set of tabs with
For a single recipient, type the address For multiple recipients, type each address, separating them with semicolons (;)
SELECT FROM THE ADDRESS BOOK
1 Click To The Select Names dialog box displays your Address Book 2 Choose one of the following:
additional contextual tabs that appear as the context of your work changes For instance, when you select an object, an object Tools tab appears with appropriate tools for working with the selected object When the chart in Figure 3-2 is selected, the Chart Tools tabs are displayed
in this case, Design, Layout, and Format These are tools that you can use with the selected chart, and when the object is unselected, the contextual tabs disappear Groups contain labeled buttons, such as the Address
Book button in the Names group Depending on the tool, you are then presented with additional options in the form of a list of commands, a dialog box or task pane, or galleries of choices that reflect what you ll see in your work Groups that contain several more tools
than can be displayed in the ribbon include a Dialog Box Launcher icon that takes you directly to these other choices in a dialog box or task pane The ribbon also takes advantage of new Office 2007 features, including a live preview of many potential changes (for example, you can select text and see the text change as you point to various fonts in the Font list in the Basic Text group) See the accompanying sections and figures for more information on the ribbon and the other elements of the
Type the first letter of the recipient s name in the Name text box, or select a name
from the list box, and double-click it in the list
Scroll through the list, and double-click the name you want
3 For multiple names, choose one:
Outlook window
Type names with ; (semi-colon) separating names or e-mail addresses Repeat step 2 as needed until all desired names are listed in the To text box Hold down CTRL while you click all desired names, and then click To
4 Click OK
44 44
Microsoft Of ce Outlook 2007 QuickSteps PCCreating and Sending E-mail PC QuickSteps Getting to Know Your
Office Button
Quick Access toolbar
Tabs containing related commands
Contextual tab available when an appropriate object is selected
Ribbon
Displays a list of choices
Groups of commands within a particular tab Dialog Box Launcher displays additional options in a dialog box or task pane
Selected object related to the contextual tabs
Example of a dropdown list that displays attributes when the pointer is held over it
Figure 3-2: With the Office Button, Quick Access toolbar, and the ribbon with its groups of commands and tools, you can use Outlook s many features
NOTE
Even if a name appears in your Address Book, the name won t be suggested with AutoComplete unless you have used it to send e-mail
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