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You can move an appointment without changing the duration by dragging it in any direction This will change your start and end times but leave the duration constant
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2 Click in the dark blue area at the top of the daily schedule, just under the date header,
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type the event name, and press ENTER
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ENTER APPOINTMENTS IN A WINDOW
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As an alternative to directly entering appointments and events, you can use a New Appointment window, as seen in Figure 5-8, to accomplish the same objective and immediately be able to enter a lot more information To open a New Appointment window:
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In the Outlook Calendar, click the New down arrow on the standard toolbar, and click Appointment to open the New Appointment window In the Appointment tab Show group, click Appointment if it is not already selected Click Subject and type the subject of the appointment This text becomes the description in the Calendar, with the location added parenthetically and the date and time determining where the appointment goes on the Calendar Press TAB Type the location, if relevant, in the Location text box Click the Start Time down arrow on the left to display a small calendar in which you can choose a date Click the down arrow on the right, and select a start time Click the End Time down arrows and select the end date and time By default, the end date for an appointment is the same date as the start date Press TAB twice and type any notes or other information necessary
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Figure 5-8: The Appointment window is used to set up or change an appointment
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Microsoft Of ce PC QuickSteps Outlook 2007 Know Your PCScheduling and the Calendar Getting to QuickSteps
NOTE
Depending on what is selected on the Calendar grid, the window that opens when you click New may be either an Appointment window or an Event window The only difference, other than the title, is that All Day Event is selected and the free/busy indicator is set to Free for an event If you get an Event window when you want an Appointment window, simply clear the All Day Event check box
9 In the Appointment tab Options group, click the Show As down arrow, and tell Outlook
how to display this time slot on your Calendar:
a b c d
Free Tentative Busy
Out Of Office
10 In the Appointment tab Options group, click the Reminder down arrow, and set the
reminder time See Use Reminders later in this chapter for more information
11 In the Appointment tab Actions group, click Save & Close to save your appointment
ENTER AN EVENT IN A WINDOW
To enter an all-day event:
1 2 3 4 5
In the Outlook Calendar, right-click any blank date in any Calendar view Click New All Day Event The New Event window opens Click Subject to enter text describing the event as it will appear on your Calendar Click Location to type information about the location By default, All Day Event is selected Repeat steps 8 11 from Enter Appointments in a Window The start and end times disappear; the reminder, by default, goes to 18 hours, and Show Time As changes to Free, as seen in Figure 5-9
6 7 8
Enter Recurring Appointments
Often you ll have appointments and events that recur predictably, for example, a weekly staff meeting, a monthly planning meeting, a monthly lunch with a friend, and birthdays You obviously do not want to re-enter these every week, month, or year Outlook has a feature that allows you to enter these activities once and have them reappear on a given frequency for as long as you want
Figure 5-9: A New Event window looks much like the New Appointment window, except All Day Event is selected
9 10
Microsoft Of ce Outlook 2007 QuickSteps Scheduling and the Your PC PC QuickSteps Getting to Know Calendar
115 115
1 Create a new appointment as described in Enter Appointments in a Window 2 In the Appointments tab Options group, click Recurrence The Appointment Recurrence
dialog box appears, as shown in Figure 5-10
3 Click the Start down arrow, and select the start time of this recurring appointment 4 Click the End down arrow, and select the end time 5 Click the Duration down arrow, and select the length of time this appointment lasts 6 Click Recurrence Pattern and choose how often this appointment occurs 7 Under Range of Recurrence, click the down arrow, select the date this appointment
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