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If you use Outlook and are connected to a Microsoft Exchange server, you can share your Journal with others and also access the shared Journals of other Outlook users for which you have permission Start sharing your Journal by clicking Share My Journal on the Navigation pane To access another person s journal, click Open A Shared Journal in the Navigation pane Neither of these options will appear if you are not connected to a Microsoft Exchange server
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You can easily print journal entries, and you can also print files that are attached to those journal entries
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1 To print a memo-style copy of the journal entry, simply right-click the journal entry in
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the Journal, and click Print The journal entry is sent to your default printer
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2 For additional printing options, select the entry in the Journal, click the File menu, and
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click Print
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3 In the standard Windows Print dialog box that appears, choose the print options you
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would like, as shown in Figure 7-7 Notice the check box that also allows you to print attached files
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4 Make your selections and click OK to start printing
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Figure 7-7: You can change the default print options as desired
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Microsoft Of ce Outlook 2007 QuickSteps Using a Getting to Know Your PC Journal and Making Notes PC QuickSteps
149 149
Make Notes
If you are like most of us, notes are a way of life Your desk might be littered with scraps of paper where you can scribble important things quickly Of course, finding the note you need is another story The great news is that you can keep all of the notes you want and simply let Outlook take care of them Instead of scribbled notes on paper, you can use the Notes feature in Outlook to collect and organize them all In this section, you ll learn how to create, manage, and work with your notes
Notes are designed to be short remarks or comments, so don t worry about complete sentences or other grammatical issues However, you can type just about as
Explore Notes
The Notes feature in Outlook is easy to use To explore the Notes feature: Click Go and then click Notes Or Click the Notes button on the Navigation pane in either the Outlook view bars or in the button bar at the bottom The Notes folder appears in the middle pane, as you can see in Figure 7-8 If you have any notes written, they will appear in the task pane On the toolbar, you can change the icon size of the notes from large icons to small icons, and even to a simple list You can easily switch between these icon views as desired
much text as you want, if necessary You can easily drag the note s corner handle and expand the size of the note as needed
You can also right-click anywhere within the Notes folder (provided you are not right-clicking an actual
Add a Note
You can quickly and easily create a note whenever you need to To add a note to your Notes folder:
note), and click New Note to add a note to the folder
1 Click the New button on the standard toolbar A note
appears Type the information you want directly on the note
2 When you re done, click the Close button on the
note The note now appears in your Notes folder
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Microsoft Of ce Outlook 2007 QuickSteps PCUsing a Journal and Making Notes PC QuickSteps Getting to Know Your
UICKSTEPS
SETTING UP NOTES
You can make some quick and easy changes to the way notes look
1 Click Notes in the Navigation pane 2 Click Tools and then click Options 3 In the Options dialog box, click the Note Options
button
4 In the Note Options dialog box that appears, click
the Color drop-down arrow, and click a color for your notes The default is yellow
Figure 7-8: Keeping notes in Outlook keeps them from getting lost and helps you organize them
5 Click the Size drop-down arrow, and click the note
size you want The default size is medium
6 Click the Font button to select a different font
In the Font window that opens (see Figure 7-9), you can choose the font, font style, size, and any effects you might want to use Make your
selections and click OK
7 Click OK to close the Notes Options dialog box,
and click OK to close the Options dialog box
Figure 7-9: Select a font that is easy for you to read
Microsoft Of ce Outlook 2007 QuickSteps Using a Getting to Know Your PC Journal and Making Notes PC QuickSteps
151 151
Notice that there is no Save or Save As option for the notes Once you click the Close button, your changes are automatically saved Also, there isn t an Undo feature To
Change a Note
Editing a note is quick and easy You can change and update information on any note
undo a change, you must retype the original material
1 In the Notes folder, double-click the desired note 2 Retype or change the information on the note 3 Click the Close button on the note
Delete a Note
Notes are designed to be pieces of information that help you stay organized As such, you ll probably need to update, change, and delete old notes fairly often To delete a note:
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