In the initial Outlook view, click the in Microsoft Office

Painting Data Matrix in Microsoft Office In the initial Outlook view, click the

Click the button with the icon that represents the tool DISPLAY A TOOLBAR Right-click a toolbar or the menu bar, and click the toolbar you want

the left of the toolbar (the column of four dots), and drag it to the new location Figure 1-5: A toolbar can be attached to any edge of the Outlook window, or it can be floating in or out of the window

When the toolbar is floating (see Figure 1-5),

There are three main areas of the Navigation pane, as shown in Figure 1-6:

Folder List, at the top, is where you can select the folder you want to open Outlook view bars, in the middle, are where you can select the view in which to work Button bar, at the bottom, lets you access views not available in the view bars

When you drag a toolbar next to the top or bottom edge of the window, it automatically attaches itself to the window and becomes docked

The Outlook view determines which area of Outlook you will work in for example, Mail, Calendar, or Contacts To select a view:

Click the appropriate button in the button bar, see Figure 1-6

The folder that is open determines which specific documents you will work on, for example, incoming messages in the Inbox folder or notes in the Notes folder To open a folder:

The number of view bars displayed depends on the size of the Outlook window and the size of the area dedicated to the view bars To change the number of view bars displayed:

Button bar accesses views not available in the view bars Tasks Notes Folder Shortcuts List Configure buttons

Figure 1-6: The Navigation pane provides the primary control over which area and which folder you are working with

The buttons in the button bar are just an extension of view bars When you reduce the number of view bars, the options become buttons on the button bar To change the buttons on the button bar, in addition to changing the number of view bars that are displayed:

1 Click the Configure button on the right of the button bar 2 Click Add Or Remove Buttons, and then click the button you want to add or remove

To change the buttons or the order of the button in the Navigation Pane:

Menus are the foundational means of control in Outlook Many, if not most, of the menu options are also on

toolbars or some other control When you can t find a control, however, look at the menus OPEN A MENU WITH THE MOUSE Click the menu OPEN A MENU WITH THE KEYBOARD Press ALT+ the underlined letter in the menu name For example, press ALT+F to open the File menu OPEN A SUBMENU

If you need more room to display a folder and its contents, you can close the Navigation pane:

Click the View menu, and click Navigation Pane Or Click the Collapse button at the top of the Navigation pane to reduce its size (Click it again (now the Expand button) to restore the Navigation pane to its regular size

A number of menu options have a right-pointing arrow on their right indicating that there is a submenu associated with that option To open the submenu: Move the mouse pointer to the menu option with a

Outlook Today gives you a summary of the information in Outlook for the current day You can see a summary of your messages, your appointments and meetings, and the tasks you are slated to do, as shown in Figure 1-7

If the Advanced toolbar is open, click the Outlook Today icon (If it is not open, click View, click Toolbars, and click Advanced so that a check mark is in the check box)