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In the Message window, when you click the Themes button in the Themes group on the Options tab, you will see additional options at the bottom of the gallery of theme thumbnails You can search for additional themes online by clicking Browse For Themes If you alter a standard theme with new colors, fonts, or effects, you can save these changes as a custom theme to use again later by clicking Save Current Theme
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To stop using stationery as a default:
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1 In the Outlook window, click the File tab, click Options,
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and click Mail in the left pane
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2 Click the Stationery And Fonts button 3 On the Personal Stationery tab, click Theme and click
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(No Theme) at the top of the theme list
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4 Click OK three times
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Attach Files
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Sometimes you will want to send or receive a message that is accompanied by other files: pictures, word-processed documents, sound, or movie files Creating attachments is like clipping newspaper stories and baby pictures to a letter If you are editing or otherwise working on the item you want to attach, make sure that you save the latest version before you proceed After that, click New to open the new Message window, and use one of the following attachment procedures
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DRAG A FILE TO A MESSAGE
QUICKFACTS
INCLUDING HYPERLINKS
You can add hyperlinks (whether links to an Internet site, to other locations in the current document, or to other documents) to your e-mail by typing them into the message body or by copying and pasting them Outlook creates a live link, which it turns to a blue, underlined font when you type or paste any kind of Internet protocol (such as: http://, mailto:, or wwwsomethingcom:), regardless of what mail format you use In HTML and Rich Text Format, you can substitute different text for the actual Uniform Resource Locator (URL) or e-mail address and still retain the link by dragging to select the hyperlink and typing something different An example might be displaying a link entitled, Click here to view the photo gallery with an actual link of wwwsomeorg com/mygalleryhtml In addition to typing the hyperlink address, you can click the Insert tab and click Hyperlink in the Links group Then find the location of the link in
Find the file to be attached by using My Computer or Windows Explorer, and drag it to the message
7 8 9
an existing file, a place in a document, a Web page, a new document, or an e-mail address and click OK
Microsoft Of ce Outlook 2010 QuickSteps Creating and Know Your PC PC QuickSteps Getting to Sending E-mail
61 61
INSERT A FILE
When you attach a file to an e-mail message, it can either be attached as a file or entered as text into the body of the message In some cases, it may be attached as a hyperlink The attached file and its commands are identified with a paper clip icon
1 To display the Insert File dialog box:
Click the Insert tab, and then click Attach File in the Include group
Or
In the Message tab, click the Attach File icon in the Include group
2 The Insert File dialog box appears Find and select the file to be attached Then:
Click Insert to insert the file as an attachment If the e-mail format is HTML
(HyperText Markup Language) or plain text, it will be attached in a field labeled Attached beneath the Subject field If the format is Rich Text Format, the file attachment will be in the body of the message
Attachment identified for HTML or plain text format
Attachment identified for Rich Text Format
Click the Insert down arrow, and choose between inserting the file as an
attachment and inserting it as text in the body of the message If you choose Insert As Text, the file is entered as text in the message The file content of certain file types, such as txt, doc, and eml, and the source code of others, such as HTML or HTA (HTML Application), will become part of the message Everything else pictures, sound, and movies will generate nonsense characters in the message body
Click Insert As Hyperlink to insert the selected file as a hyperlink (This option is
often not available from the Attach File command)
Click Show Previous Versions to list the previous versions of the files so that you
can select the version you want to attach
3 Complete and send the e-mail message
62 62
Microsoft Of ce Outlook 2010 QuickSteps PCCreating and Sending E-mail PC QuickSteps Getting to Know Your
EMBED A PICTURE INTO A MESSAGE
Though any kind of file you save on your computer or on a disk can be sent by following the previous steps, you have the added option of placing pictures (gif, jpg, bmp, tif, and so on) right into the message body
1 2
Click in the message body to set the insertion point Click the Insert tab, and click Picture in the Illustrations group The Insert Picture dialog box appears, as shown in Figure 3-7
Select the picture file you want, and click the Insert down arrow From the submenu:
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